Job Description

Title:

Part-time Executive Assistant/Director of Operations

Description:

An administrative partner for Thirdsound ICT, a technology consultancy and software house based in the UK and Ireland.

Headline:

Wanted: Executive Assistant/Director of Operations - not just another office job. Great growth potential!

Are you invigorated by systems and processes? Is it in your blood to "dot the I's and cross the T's"? Would you like a flexible career opportunity where you are responsible for the operational side of a fast growing tech company, and have the opportunity to grow personally as the business grows?

If so, Thirdsound ICT is looking for you to be our Director of Operations. You would be responsible for the setup and management of all of our systems and provide executive assistance to the managing director. The ideal candidate is a positive team player who can juggle multiple projects in a fast paced environment, with meticulous attention to detail. As Director of Operations you must set the bar daily to ensure the culture and foundation of our company stays intact as you setup the foundations of a fast paced, high-tech company.

A successful candidate must have:
Highest level of integrity, dependability, high quality in your work, consistent follow-through A consistently positive attitude in every interaction you encounter Excellent written, verbal and computer skills Ability to create documentation for company procedures Can-do attitude, ability to execute a wide range of tasks with efficiency and excellence in a fast paced environment A proven track record of success with a personal drive to learn and grow daily A desire to master new tools and technologies; systems and processes must be in your DNA Willingness to roll up sleeves and get your hands dirty; we work in a fast-paced environment so you will be excited to dig in and grow with us
Key areas of responsibility:
- Setup and manage all company systems eg Salesforce, HubSpot CRM, Microsoft 365, email and website systems, KPIs and metrics, checklists and reports
- Create documentation for our company's procedures by shadowing the managing director in real time, asking questions, and creating a manual or "playbook" on how we do things here at Thirdsound
- Manage existing financial systems including our daily bookkeeping procedures, quarterly forecast against weekly actuals, monthly P&L, and detailed Excel reporting
- Manage all incoming and outgoing communications including phones, email, LinkedIn, social media, messaging apps, and mail (including the use of transcription and dictation to send & receive communications on behalf of the managing director)
- Manage the company's calendar/schedule, assisting with hiring staff (eventually hiring directly), carrying out research including sales opportunities, market reports and data mining
- Assisting the managing director with his research, KPIs, reports, comms and personal projects

Attributes:
- Punctual
- Positive
- Ambitious
- Flexible

If this describes you, or someone you know, we invite you to take the next step by submitting your CV and cover letter.

Contract Terms:

All terms are fairly flexible due to the start-up nature of the business
Job type: part-time, option for full time (flexible)
Work schedule:
- One 8-hour shift from 9-5 in person (flexible days and times)
- Other days of the week: 2h at flexible times, with one online meeting with the managing director during the day at a pre-arranged time (flexible)
Work location: one full day in the office (locations include London, Edinburgh, Glasgow, Dublin); the other 2 hour blocks done remotely (or onsite if preferable)
Pay: 15-25 per hour
Expected hours: minimum 15 hours per week

Please note:

No recruiters, please. Only shortlisted candidates will be contacted for further discussion. Thank you for your understanding and interest.

Our commitment:

A culture of creativity is at the core of Thirdsound. Our commitment to diversity, equity, and inclusion are central to our mission and to our impact. We strive to create a workplace that reflects the communities we serve and where everyone feels empowered to bring their full, authentic selves to work. We know that having varied perspectives helps generate better ideas to solve the complex problems of a changing world.

Job Types: Part-time, Permanent

Pay: 15.00-25.00 per hour

Expected hours: 15 - 30 per week

Benefits:

Flexitime
Work Location: Hybrid remote in Glasgow

Expected start date: 12/01/2026