Job Description

Job Title:

Executive Assistant

Location:

Farnborough, England, United Kingdom

Role Type:

Permanent - Full Time

Job Title:

Executive Assistant

Global Grade:

GG10

Location:

Farnborough

Role Type:

Permanent - Full Time

Role ID:

18751


Are you ready to be part of the future? At QinetiQ, we're not just imagining tomorrow we are creating it. From cutting edge defence technology to ground breaking innovations our mission is to empower and protect lives. Join us as an Executive Assistant, where you will have the opportunity to work with cutting-edge technology in partnership with some of the most brilliant minds.

Role Purpose:

To support the Group Director and members of the Senior Management Team in achieving a high-performance business. Providing professional diary management, including building-in objectives and deliverables; establishing and maintaining administrative systems to maximise availability of business-critical information in line with governance, sector and company timelines; be the point of contact for internal and external customers.

Key Accountabilities:

Provide full EA support to 1 QLT member, along with diary support and meeting arrangements for up to 4 members of Senior Management Team
Management of complex diary arrangement
General meeting assistance including preparation of agendas, briefing packs, technology requirements, catering, and room bookin


Pro-actively manage/escalate/delegate issues within the management chain with clear instructions/deadlines through complet


Point of Contact for internal and external custo
s
Ensure all preparation for meetings and compilation of essential material is provided in ad
ce
Attend the Leadership Team meetings to capture and manage delivery of actions a
ing
Manage data packs including presentations, templates and timelines to enable timely delivery of reporting governance for Sector an
roup
Support management of function wide communications including organisation of Q Talks, Q&A sessions, extended LT meetings, ad ho
vents
Manage QinetiQ process such as expenses, international and UK travel bookings, purch


*ing etc


Key capabilities/k wledge:


Absolute discretion, maintaining confidentiality at
times
Loyal, confident, self-aware, and with sound
dgement
Professional a
credible
Highly motivated, a self-starter with initiative and capable of working with minimal
pervision
Achieveme
orientated
Evidence of stron
eam working
Excellent verbal and written commu
ation skills
Highly effective plannin
nd organising
Ability to work well under pressure, prioritise and meet m
iple deadlines
Active de-confliction of app
tments schedule
Highly developed
ention to detail
A keen interest in problem so
ng and innovation
Flexible, approachable, friend


& adaptable nature
Exper nce/Qualifications:


Proven experience in an Executive/Personal Assi stant role at a high
el within industry
Have appropriate pr


iciency in MS Off


e


Why Join QinetiQ?


As we continue to grow into new markets around the world, there's never been a more exciting time to join QinetiQ. The formula for success is our appetite for innovation and having the courage to take on a wide variety


complex challenges.


As a QinetiQ employee, you'll experience a unique working environment where teams from different backgrounds, disciplines and experience enjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you'll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies; constantly discovering new ways of solving complex problems in a diverse and inclusive environment where you can be authentic, feel valued and realise your full potential. Visit our website to read more about our diverse and inclusive workplace culture. www.qinetiq.com/en/c

eers/life-at-

netiq


Our Benefits:


Matched contribution pension schem
with life assurance
Generous holiday allowance, with the option to p
hase additional days
Options to join Health Cash Plan, Private Medical Insura


and Dental Insurance
*Employee discount portal: Personal Accident Insurance, Travel Insurance, Restaurants, Cin
Tickets and much more
We are proud to support the Armed Forces community by honouring the Armed Forces Covenant and maintaining our Gold Award standard in the Defence E
oyer Recognition Scheme
Volunteering Opportunities - helping ch

ities and local communit

Our Recruitment Process:


We want to make sure that our recruitment process is as inclusive as possible and we aspire to bring out the best in our candidates by creating an environment where everyone feels value, heard and supported. If you have a disability or health condition that may affect your performance in certain assessment types, please speak to your Recruiter about potent


l reasonable adjustments.


Many roles in QinetiQ are subject to national security vetting being completed, applicants who already hold the appropriate level of vetting may be able to transfer it upon appointment. A number of roles are also subject to additional restrictions, which mean factors such as nationality or previous nationalities may affect the roles t


t you can be employed in.


Please note that all applicants for this role must be eligible for


clearance, as a minimum.
UKSV NationalSecurity Vetting Solution: guidance for applicants - GOV.UK (www.gov.uk)

Benefits:


Additional leave Canteen Company pension Cycle to work scheme Employee discount Employee stock purchase plan Free parking Health & wellbeing programme On-site gym On-site parking Referral programme Sick pay Store discount
Work Location: In person