Job Description

Hours: Full-time (37.5 hours)

Location: Glasgow, with some hybrid flexibility

Core Purpose of Role

The Executive Assistant (EA) is a trusted partner to senior leadership at B&P, ensuring the Executive Team operates efficiently and strategically. This role combines high-level administrative support with proactive coordination of projects, meetings, and communications

Main Responsibilities

Diary & Schedule Management

Maintain complex calendars for multiple executives.

Prioritise and schedule meetings, anticipating conflicts.

Prepare agendas and briefing packs for leadership meetings.

Travel & Logistics

Organise domestic and international travel (flights, hotels, visas).

Prepare detailed itineraries and manage last-minute changes.

Communication & Gatekeeping

Act as the first point of contact for internal and external stakeholders.

Screen calls, emails, and correspondence; manage inboxes.

Draft professional responses and maintain confidentiality.

Meeting & Event Support

Coordinate logistics for board meetings, offsites, and client events.

Take minutes, track actions, and ensure timely follow-up.

Document & Information Management

Draft, edit, and format reports, presentations, and proposals.

Maintain filing systems and safeguard sensitive information.

Financial & Administrative Support

Process expense reports and invoices.

Monitor budgets and identify cost efficiencies.

Project & Strategic Support

Assist with special projects and cross-departmental initiatives.

Conduct research and prepare analysis for decision-making.

Skills and Experience

Exceptional organisational and time-management skills.

Strong written and verbal communication.

High level of discretion and professionalism.

Ability to work under pressure and manage competing priorities.

Proficiency in MS Office (Word, Excel, PowerPoint) and digital tools.

Job Types: Full-time, Permanent

Pay: 30,000.00-36,000.00 per year

Work Location: Hybrid remote in Scotland G2 2HG