Job Description

Executive Assistant
22.85-25.60 p/hour DOE
Temporary on-going assignment
Fulham SW3 based
Monday - Friday / 9.00-5.00pm
35 hours a week
We are assisting a leading worldwide charity in their search for an interim EA, to support two professionals from medical sector.
You'll be responsible for providing highly efficient, proactive and comprehensive EA support to ensure they achieve their strategic and business objectives, prioritising and balancing the varying demands of their specific workloads.
Key areas of responsibility:

• Diary and Correspondence Management - complex diary and inbox activities - acting as a first point of contact and ambassador to external, senior colleagues and stakeholders on their behalf

• Administrative and Finance Support - monitoring finance and HR reports, HSE, minute taking, budget and expenditure oversight and recording, updating internal database as appropriate

• HR & Recruitment Support - support on reviews, ordering appropriate equipment for new starters including laptops and passes

• Servicing Meetings - plan and prepare meetings including any travel, paperwork, briefings, room bookings, video conferencing and catering. Taking meeting notes and minutes when required and noting follow up actions and priorities

• Travel Arrangements - fully manage and arrange complex international and domestic travel arrangements and itineraries. Liaising with travel suppliers and relevant stakeholders and parties as appropriate

• Stakeholder Management - effective management of communications with internal and external stakeholders at all levels

• Other - scheduling Steering Committee and theme meetings, organise seminars - liaising with speakers to coordinate dates, advertising (including internal and external webpages and sources). Prepare and circulate agendas and paperwork accordingly

Whilst it's a temporary 3-month contract initially, they are seeking a permanent employee, so this could be an opportunity for someone to go temp to perm.
Refer a friend and earn a retail voucher worth up to 500!
Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion.
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Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.

Skills Required