Job Description

Executive Assistant - Part-Time Force Multiplier

Location:

[Insert Office Location]

Contract:

Part-time, in-office

Hours:

25 hours per week (12.5 hrs per Director)

Compensation:

353.70 per week (~1,534 per month, based on 4.33 weeks/month)

Reports to:

Company Directors

Role Purpose

To act as the

directors' strategic partner

by protecting their time, energy, and focus. This role goes beyond admin: the EA will

own the calendar, inbox, and workflows

across both

business (Airmech)

and

personal life

, ensuring priorities are met, distractions are filtered out, and operations run smoothly.

The core outcome: give each Director

back at least 10+ hours of high-value time every week

to focus on leadership and growth.

Key ResponsibilitiesTime & Priority Management

Own and manage the Directors' calendars, meetings, and appointments. Anticipate needs and prepare Directors for every meeting, call, and trip. Ensure time is spent only on the highest-value tasks (delegate, defer, or delete everything else). Build in time buffers, travel logistics, and recovery space so schedules run seamlessly.

Inbox & Communication Control

Act as the first filter for emails, calls, and messages. Draft, prioritise, and send correspondence on behalf of the Directors. Maintain clear communication channels between Directors, team, and external stakeholders.

Business Support (Airmech)

Prepare agendas, minutes, and follow-up actions for meetings. Support finance tasks (receipts, expenses, supplier payments). Coordinate with staff, suppliers, and clients, resolving issues without escalation where possible. Keep reporting, documents, and records up to date.

Personal Life Support

Manage household and personal diaries, appointments, and logistics. Coordinate personal travel, bookings, and social commitments. Handle household admin (bills, subscriptions, services). Run errands and personal purchases as required.

Skills & Attributes

Track record as a high-performing EA/PA supporting senior leaders or entrepreneurs. Expert diary and inbox management, able to handle competing priorities with ease. Tech-savvy: Microsoft 365, G Suite, CRM/project management tools. Exceptional organisation, discretion, and reliability. Anticipates needs before being asked, with strong problem-solving instincts. Practical, proactive, and outcomes-driven. Thrives in a fast-paced, multi-faceted role balancing both business and personal life.

What Success Looks Like

Directors operate in their

zone of genius

, free from admin distractions. Meetings, travel, and commitments are always prepped and executed flawlessly. Business and personal schedules run smoothly with no missed deadlines. Each Director gains

at least 10+ hours per week of freed capacity

to focus on leadership, growth, and family.
Job Types: Part-time, Permanent

Pay: From 18,000.00 per year

Expected hours: 25 per week

Benefits:

Company pension Free parking On-site parking
Ability to commute/relocate:

Hinckley LE10 0NB: reliably commute or plan to relocate before starting work (preferred)
Education:

GCSE or equivalent (preferred)
Language:

English (preferred)
Location:

Hinckley LE10 0NB (preferred)
Work Location: In person