Executive Assistant

Ipswich, ENG, GB, United Kingdom

Job Description

Description


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Role:

Executive Assistant


Location:

Ipswich/London (Hybrid working available)



Key Responsibilities





o Diary & Meeting Management


Manage the calendars of the COO and Head of Operations, scheduling internal and external meetings, including governance forums and committee sessions. Prepare agendas, coordinate logistics, and ensure timely distribution of meeting materials. Attend key meetings to capture minutes and follow-up actions.

o Governance & Reporting Support


Assist in the preparation and collation of governance packs, including minutes, action trackers, and regulatory submissions. Liaise with committee secretaries and stakeholders to ensure timely updates and compliance with governance protocols.

o Communication & Liaison


Act as the first point of contact for the COO and Head of Operations, handling correspondence with professionalism and confidentiality. Coordinate communications between leadership and internal teams, clients, and external partners.

o Team & Project Support


Provide administrative and coordination support to the wider operations team. Support COO-led and Head of Operations-led initiatives, including transformation programmes, operational reviews, and strategic planning. Track progress on key deliverables and escalate issues where necessary.

o Administrative Excellence


Maintain accurate records, filing systems, and document management aligned with company standards. Process expenses, travel arrangements, and other administrative tasks efficiently.

Qualifications


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Skills & Experience Required:




Proven experience as an Executive Assistant or PA supporting C-suite executives and senior leaders, ideally within financial services or regulated environments. Exceptional organisational and time management skills. Strong written and verbal communication abilities. High level of discretion and professionalism. Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint). Familiarity with governance processes and committee operations is highly desirable.

Personal Attributes:




Proactive and resourceful with a problem-solving mindset. Calm under pressure and adaptable to changing priorities. Collaborative and confident in engaging with senior stakeholders and wider teams.

Equal opportunity employer



We're committed to equal employment opportunity and provide application, interview and workplace adjustments and accommodations to all applicants. If you foresee any barriers, from the application process through to joining WTW, please email

candidatehelpdesk@wtwco.com

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Job Detail

  • Job Id
    JD3925293
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Ipswich, ENG, GB, United Kingdom
  • Education
    Not mentioned