Job Description

Ref Number

B01-05190

Professional Expertise

Administration and Business Support

Department

Vice-President (Operations) (B01)

Location

London

Working Pattern

Full time

Salary

43,981-52,586

Contract Type

Permanent

Working Type

Hybrid

Available for Secondment

No

Closing Date

22-Sep-2025

About us

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UCL is London's Global University, renowned for its world-class research, teaching, and innovation. Our Professional Services Hub unites expertise across HR, Finance, IT and Business Operations to deliver high-quality, customer-focused support to the university community. Within this, the Business Operations Services team acts as a centre of excellence for administrative and executive support, working closely with the Vice-Provost and Vice-President Offices to enable senior leaders to deliver on UCL's strategic mission.

About the role

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We are seeking an experienced, proactive and highly organised Executive Assistant to provide dedicated support to the Vice Provost (Health) -- a pivotal leadership role driving UCL's health-related academic strategy, partnerships, and innovation. This is a dynamic and high-profile position requiring discretion, initiative, and a deep understanding of complex organisational environments.





You will manage a demanding schedule, coordinate UK and international engagements, and ensure the Vice Provost is fully briefed and prepared for meetings, events, and strategic interactions. The role involves handling sensitive correspondence, liaising with senior stakeholders across UCL and the wider health and academic sectors, and supporting the smooth running of committees and cross-institutional projects.





In addition to day-to-day executive support, you will contribute to the organisation of high-impact events, recruitment processes, and staff onboarding. You will maintain accurate and confidential records, support strategic communications, and help ensure the Vice Provost can focus on advancing UCL's health agenda. Collaboration with other Executive Assistants and professional colleagues is key, fostering a strong and resilient support network across the university.

About you

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To succeed in this role, you will need proven experience of providing high-level executive support to senior leaders. You will be confident managing demanding diaries and correspondence, highly proficient in Microsoft Office applications, and able to produce written communication of an excellent standard. You will thrive in a busy environment where priorities can shift rapidly, combining flexibility with meticulous attention to detail. The ability to build strong relationships and influence effectively at all levels will be essential, as will your capacity to remain calm and solutions-focused under pressure.





You will bring:


Significant experience in executive support at a senior level, ideally within a higher education or research environment. Excellent organisational and communication skills, with the ability to manage competing priorities calmly and professionally. A proactive approach to problem-solving and stakeholder engagement. Discretion, diplomacy, and a commitment to excellence in service delivery.




This is an exciting opportunity to contribute to UCL's leadership in health research, education, and policy, supporting a senior figure at the forefront of transformative work.

What we offer

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As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:


41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days) Additional 5 days' annual leave purchase scheme

Defined benefit career average revalued earnings pension scheme (CARE) Cycle to work scheme and season ticket loan Immigration loan Relocation scheme for certain posts On-Site nursery

On-site gym Enhanced maternity, paternity and adoption pay Employee assistance programme: Staff Support Service Discounted medical insurance
Visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

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As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent.


We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce.


These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.