Job Description

Introduction

At Gallagher Re, we bring clarity to complexity by helping clients around the world make confident, data-driven decisions in a rapidly evolving risk landscape.
Here, you'll be part of a team that leverages world-class analytics and deep reinsurance expertise to deliver strategic advisory services and transactional excellence. Together, we transform advanced insights and market intelligence into strategies that protect businesses, drive performance, and shape the future of reinsurance.

We're a community of decision makers, future shapers, and trusted experts working side by side to deliver meaningful impact through innovative thinking and practical solutions. At Gallagher Re, your curiosity is welcomed, your growth is championed, and your work truly matters.

This is a place where you'll have the freedom to explore new ideas, take ownership of your career, and collaborate with people who are as driven and inquisitive as you are.

Overview

Are you an organised and proactive professional looking for a dynamic role where you can make a real impact?

We are seeking an experienced

Executive Assistant

to provide high-level administrative support to both our

Global Head of Program Solutions

and

Global Operations Director

.

This role is a 10-month Fixed Term Contract to be based in London!

In this pivotal role, you will act as a gatekeeper, liaison, and organiser, ensuring their time is optimised and operations run seamlessly. You will collaborate with internal and external collaborators, managing confidential information and assisting with the coordination of special projects and events.

How you'll make an impact

Organisation & Time Management

Manage schedules, co-ordinate and prioritise appointments and requests. Handle complex and dynamic calendar scheduling, travel arrangements, visas and logistics. Process monthly expenses/invoices. Support with planning of and preparation for key activities for management meetings and team events Work with the events team in coordinating conferences Work alongside the marketing/comms team as the need arises Maintain budgeting spreadsheet

Administration

Responsible for new starter set up and introductions - including administrating set up Responsible for supporting the Execs in team management including: + Holiday approval for team + Absence balance for the team
+ Volunteering days
+ Team planning
+ Act as a point of contact for the team

Information Management

Maintain confidential information and documentation, ensuring appropriate accessibility and accuracy. Assist in information gathering and preparation of summaries / collation of data.

This role requires a high level of organisation, discretion, and the ability to work collaboratively across teams. If you are diligent and thrive in a fast-paced environment, we'd love to hear from you!

About You

English and Maths GCSE or equivalent Educated to A-Level standard or equivalent (desirable) A proven track record of providing Executive level support. Comfortable working autonomously and across multiple tasks. Excellent interpersonal and communication skills. Able to operate with diplomacy, tact and emotional intelligence. Experience of handling confidential and sensitive information with discretion and integrity. Excellent problem solving skills and an outstanding communicator at all levels. Confident handling sophisticated travel itineraries. Eligible to work in the UK

Compensation and benefits

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.


Below are the

minimum core benefits

you'll get, depending on your job level these benefits may improve:

Minimum of 25 days holiday, plus bank holidays, and the option to 'buy' extra days Defined contribution pension scheme, which Gallagher will also contribute to Life insurance, which will pay 4x your basic annual salary, which you can top-up to 10x Income protection, we'll cover up to 50% of your annual income, with options to top up Health cash plan or Private medical insurance

Other benefits include:

Three fully paid volunteering days per year Employee Stock Purchase plan, offering company shares at a discount Share incentive plan, HMRC approved, tax effective, stock purchase plan Critical illness cover Discounted gym membership, with over 3,000 gyms nationally Season ticket loan Access to a discounted voucher portal to save money on your weekly shop or next big purchase Emergency back-up family care And many more...

We value inclusion and diversity

Inclusion and diversity (I&D) is a core part of our business, and it's embedded into the fabric of our organisation. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.


Gallagher embraces our employees' diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.


Gallagher is Disability Confident Committed. We have pledged to make sure our recruitment process is inclusive and accessible, in addition to supporting our existing employees with any long-term health conditions or disabilities.


We understand that applicants may have disabilities, if you do, you may find some parts of the recruitment process more challenging than others. Don't worry, we're here to help, however, we can only do this if you let us know.


Should you require reasonable adjustments to your application, please get in touch with TAGlobalSupport@ajg.com . If you'd prefer to speak on the phone, please request a call back, leaving details, so we get in touch.


Our employing entity, Arthur J. Gallagher Services (UK) Limited, is proud to be accredited as a Living Wage employer with the Living Wage Foundation. We are committed to diversity and opportunity for all and are opposed to any form of less favourable treatment on the grounds of gender or gender identity, marital status, civil partnership status, parental status, race, ethnicity, colour, nationality, disability, sexual orientation, religion/ belief, age and those with caring responsibilities.


Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as "protected characteristics") by applicable federal, state, or local laws.


Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.