Job Description

Position Summary
Position Summary
The principal responsibility of this position is to provide secretarial and administrative support to the Secondary Funds team within Investment Solutions team based in London. This role sits within an integrated global team, and it focuses primarily on organizing meetings, travel and logistics and coordinating with other members of the team (based in New York, Amsterdam and Hong Kong) as well as external stakeholders.
Responsibilities
Primary Responsibilities

• To assist with scheduling and coordinating meetings and calls with managers as well as internal meetings, sometimes including fund heads as and when required, booking conference rooms/meals
• Extensive work with full-service corporate travel agents to coordinate travel including obtaining international visas, booking flights, hotels and ground transportation. Looking into various options to provide the most time/cost effective solution to fit with the Investment Solutions team budgets
• Diary maintenance and co-ordination between various team members
• Registration to various industry conferences and AGMs. Coordination between team members
• Liaison with appropriate team members of two different companies to implement new procedures, verify costs and expense categories and coordinate team activities
• Regularly tracking and recording meetings and meeting notes into Dealcloud
• Using Blackspark to monitor mobility tracking
• Responsible for using Concur to submit expenses
• Support in management/maintenance of CRM and contact base
• Ad-hoc desktop and CRM research with regards to prospect managers and clients (Preqin, LinkedIn etc).
• Provide general administrative support as requested (assist with setting up VC conferences, dealing with incoming phone calls, binding, copying/ business cards scanning/etc.)
• Maintain confidentiality of all sensitive and confidential issues
• Review operating practices and implement improvements where necessary
• Other reasonably related duties as assigned
• Fire warden duties
• Please note that allocations for Carlyle Executive Assistants can be changed at any time and a flexible approach to allocation is expected
• Holiday coverage for other EAs across the business as required

Qualifications
Requirements
Minimum of four years' experience supporting senior level management
Excellent Microsoft Office Skills (including Outlook, Word, and Excel. Working knowledge of PowerPoint.)
Strong organizational skills and attention to detail
Flexibility to work overtime as required and be contactable out of hours particularly during periods of travel for team members
Collaborative/teamwork attitude and skills a must
Ability to work independently with strong follow-through skills
Excellent communication skills - both verbal and written
Flexibility to juggle high degree of multiple and changing priorities; strong ability to multi-task required
University degree preferred
Previous use of Salesforce Concur an advantage
Company Information
The Carlyle Group (NASDAQ: CG) is a global investment firm with $477 billion of assets under management and more than half of the AUM managed by women, across 678 investment vehicles as of December 31, 2025. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,500 professionals operating in 27 offices in North America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Carlyle AlpInvest - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.
At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success. Our CEO, Harvey Schwartz, has stated that, "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives." We strive to foster an environment where ideas are openly shared and valued. By bringing together teams with varied expertise and approaches, we enjoy a competitive advantage and create a stronger foundation for long-term success.

Skills Required