Job Description

A Little Bit About Us:

The Vindis Group is seeking to appoint a Executive Assistant to join its team.


As one of approximately 700 team members, you will demonstrate the behaviours that the Vindis Group knows are integral to its continued success. We are passionate about our Companys heritage, its future, our loyal customers and our valued employees; and we believe in embracing the potential of our business in a positive and objective way. We strive to maintain high standards in every area of our business; and do so by engaging with our employees and customers in an open, transparent and consultative manner. Our employees demonstrate, on a daily basis, the personal discipline and energy to uphold these standards; and, collectively, are motivated to achieve personal and business success #exceptional people.


Customer Obsession is core to our ethos and, as such, you will understand and be able to demonstrate how to truly embrace internal & external customer service excellence; and will apply this knowledge effectively and consistently whether individually, or by supporting a team environment.


In return, you will be joining a long-established organisation that has continued to expand and evolve. At the heart of our company is a belief in a High Performance Culture; and we provide a multitude of platforms and opportunities to support our team members in being the best versions of themselves. In particular, we offer access to the Volkswagen Group UKs National Learning Centre.

How we support our #Exceptional People:

All team members are provided with access to the following:

Drive Our Brand

Enjoy or Employee Car Scheme with no deposit required after a qualifying period. Experience the joy of driving our brand products at unbeatable prices.

Family First

Benefit from our Enhanced Parental Statutory Leave, giving you more time to bond with your loved ones.

Celebrate You

Take your birthday off with Paid Birthday Leave - On us!

Stay Healthy

Our enhanced Sick Pay ensures youre taken care of when you need it most (based on length of Service).

Wellbeing At Your Fingertips

- Access to Help@Hand for quick and easy Online GP services, 24/7 access to our Employee Assistance Programme, exclusive retail discounts, legal and financial support, and comprehensive 360 wellbeing services.

Peace Of Mind

Enjoy a life Assurance policy at no cost, brining peace to you and your loved ones.

Exclusive Discounts

Take advantage of employee discounts on parts, vehicle MOTs/Servicing, and vehicle purchases. Drive with confidence and savings!

Birthday Leave

Key Role Responsibilities:

As an Executive Assistant, you will be an integral member of the Head Office Team. Your key responsibilities will include:


Liaise with employees on behalf of the Board of Directors, as requested. Demonstrate discretion, sensitivity and confidentiality with regard to information relating to the Board of Directors and wider Company. Arrange travel and accommodation requirements of the Board of Directors and others, as directed.. Monitor and distribute correspondence to the Senior Management Team, in a timely manner. Coordinate/Oversee the timely management and resolution of customer issues that are escalated to Head Office; ensuring that the necessary accountability of the relevant Head of Business/Head of Group Department is engaged. Professionally liaise with internal and external clients and guests. Deliver upon any personal assistant responsibilities requested of you by the Managing Director and Chairman; ensuring that the appropriate professionalism and confidentiality is maintained. Collate agendas, and document the minutes of meetings, in an accurate and concise manner; ensuring their timely release to the relevant Senior Management; and that actions are monitored through to completion, if applicable. Oversee the appropriate progress and successful completion of projects allocated to you. Prepare any internal/external communications requested by the Board of Directors, in an accurate and timely manner.

Prerequisites:

Previous relevant experience is preferred, however transferable skills may also be considered Good communication skills Good attention to detail A Clean Driving Licence

This is an exciting opportunity for an individual that is seeking career development in an innovative and dynamic organisation.


We look forward to receiving your application and hope to be able to welcome you as a team member within the Vindis Group in the near future.