Job Description

Executive Assistant
: Executive Assistant


Location: Jersey

General:

We are seeking a highly organized and proactive Executive Assistant to support Gregory Knight, a Portfolio Manager, in both professional and occasional personal capacities. This role involves managing workflows, coordinating schedules, organizing events, and ensuring seamless operations across teams and jurisdictions. The ideal candidate will possess exceptional communication skills, discretion, and the ability to thrive in a fast-paced environment.

Key Responsibilities:

Professional Support:

Assist with compliance and regulatory filings. Manage workflows across trading, research, and compliance teams. Coordinate meetings and track project deadlines. Handle sensitive information with discretion. Input market events into team calendars for trading purposes. Liaise with IT for new employee setups and overseas visits.

Event & Travel Management:

Organize offsite events, including travel, venues, and client dinners. Manage budgets, expenses, and approvals for events. Coordinate complex travel arrangements, including visas and itineraries. Oversee invitations, RSVPs, and guest arrangements.

Administrative & Personal Support:

Manage complex calendars across time zones. Screen and prioritize communications. Maintain office supplies and track payments. Schedule personal events and handle occasional personal payments.

Qualifications & Requirements:

5+ years as an Executive Assistant, ideally in financial services. Proficiency in Microsoft Office; familiarity with Bloomberg is a plus. Strong organizational, multitasking, and problem-solving abilities. Excellent communication and discretion in handling confidential information Resourceful, proactive, and adaptable to fast-paced environments. * Comfortable managing international travel and time zone logistics.