Job Description

Location:

Hybrid - minimum 2 days a week at our London office at The Food Exchange, Vauxhall

Contract type:

Permanent - Part-time, 24 hours p/w

Salary:

40,000 - 50,000 based on experience (pro-rata)

Start date:

ASAP

Eligibility:

We are unable to offer visa sponsorship at this time and can only accept applications from candidates with the Right to Work in the UK







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About Oddbox

Oddbox is on a mission to tackle food waste - one of the most solvable climate challenges, responsible for nearly five times the emissions of the aviation sector. Our subscription service has already saved over 50 million kilograms of fruit and vegetables. Join our team to help create even greater impact and inspire more people to reduce food waste - one curvy cucumber at a time.

The Role

We're looking for a proactive and highly organised Executive Assistant to support our CEO and co-founder, Emilie. In this role, you'll play a key part in keeping her schedule, meetings, and communications running smoothly, enabling her to focus on driving our mission forward.


This is a part-time role, working 24 hours per week over 3-5 days.

Key Responsibilities

Proactively manage and maintain Emilie's diary


Inbox management, including responding to emails and flagging urgent matters


Assist with the planning and preparation of meetings, including Board and Senior Leadership Team meetings, producing first drafts of decks & agendas and taking accurate minutes


Lead the annual and quarterly planning process


Facilitate and host meetings (e.g. weekly leadership team meetings) on Emilie's behalf, ensuring agendas are set, discussions are productive, and actions are agreed and followed up


Draft and edit reports, presentations, speaker notes, and other communications on Emilie's behalf


Draft quarterly investor reports and manage investor queries


Make travel and accommodation arrangements, ensuring all details are prepared in advance


Act as a point of contact for internal and external stakeholders, handling queries with professionalism and ensuring timely resolution


Support the organisation of departmental and team events and socials (both virtual and in-person), including end to end ownership and delivery of quarterly "Town Hall' meetings


Provide project management support when required, tracking progress and ensuring timely completion of tasks


Independently lead small projects, delegated by Emilie when needed


Support the wider C-Suite and leadership team on an ad-hoc basis as required


Collaborate with the People team on culture and change management initiatives

Required Experience

Previous experience as an Executive Assistant or Business Manager supporting C-suite level leadership


Strong experience in planning and internal communication


Strong administrative skills, including diary and email management and minute-taking


High proficiency with Google Docs, Sheets, and Slides (or similar tools)


Experience managing multiple priorities in a fast-paced environment

Required Skills & Mindse

t


Excellent organisational and time management skills


Clear and confident communication style, with strong interpersonal skills


Proactive, solutions-focused, and comfortable using initiative


High level of professionalism, integrity, and discretion


Collaborative and adaptable, with the ability to work effectively across teams

Nice to Have

Experience working in a scale-up or purpose-driven business

Experience in delivering culture initiatives

Why Join Us

Play a pivotal role in supporting Emilie and our leadership team


Be part of a passionate, purpose-driven team tackling one of the most solvable climate challenges


Drive real change within a sustainability-focused, tech-driven business


Work in a collaborative, values-driven culture with plenty of team connection

How to Apply

If you're looking for an opportunity where you can make a tangible impact, we want to hear from you.

Apply now and help Oddbox make every box count.