Job Description

Working hours: Monday to Friday, 9am-5:15pm Duration: Fixed term contract
Location: South Ockendon

About the role

SEIB Insurance Brokers, who are proudly part of Benefact Group, are looking for a Executive Assistant to CEO to join our South Ockendon office. The successful candidate will be managing schedules of the Executive Directors and handling office management duties. This is a fantastic opportunity to join a rapidly growing and forward thinking business, giving you a real opportunity to develop your career and be part of a purpose led organisation.

Key responsibilities

• Provide proactive administrative support to the Group Chief Executive in terms of meeting acceptances, diary management ensuring no double bookings, organising meetings, travel, expenses
• Provide support to the Group Chief Executive in relation to inbox management; monitoring emails, tracking actions required and picking up any elements which can be actioned on her behalf
• As and when required provide administrative support to all members of the Executive Team or wider team in terms of meeting requests, travel arrangements, hotel bookings etc.
• Organise travel, hotel reservations and booking places for members of the Executive team, for conferences, provide itineraries as needed
• Organise and minute internal and external meetings for Director\xe2\x80\x99s meetings and Managers Meetings functions as required
• Deliver effective secretariat service where required for any SEIB Board meetings including preparation of agenda, collation of all relevant material, board reports, minutes, matters arising and monitoring and expediting agreed actions. Booking meeting rooms, organising catering
• Organise department meetings \xe2\x80\x93 preparing the agenda, collating the presentation, organising speakers etc.
• Organise ad-hoc meetings of external visitors, ensuring they are registered with reception, allocating parking spaces, rooms are booked and catering is ordered
• Maintain departmental documents such as Business Continuity plans, organisation charts and maintain the centralised document suite
• Ambassador for the Group Executive of internal and external stakeholders
• Prepare reports, presentations, proof read company documents and set templates for Executives to adopt
• Manage the booking of Car Hire through Enterprise for business users
• Ordering of Stationery, furniture, refreshment supplies
• Facilities management of contractors, franking machine, cleaners, gardeners, alarm monitoring company
• Health & Safety Officer responsibilities reporting in to the Group H&S function

Knowledge, skills and experience

• Previous experience in a similar role
• Open, Honest and trustworthy disposition, this is a key role within our Executive team
• Ability to maintain confidentiality at all times
• Self-starter, able to manage own workload
• High level of personal organisation and accuracy
• Positive, enthusiastic and pro-active attitude
• Strong communication and influencing skills
• Proven track record of strong relationship management with senior executives and key external stakeholders
• Ability to minute highly technical and wide-ranging topics
• Quick thinker who can solutionise problems
• Appropriate IT skills, including Excel, Word and PowerPoint
• Works well within a team and across business operations
• Reside within a reasonable commute to our offices in South Ockendon, and be willing to travel to other offices if required.
• We are an equine specialist therefore why not combine your passion with work? (Equine interest is not a pre requisite)

What we offer

• A competitive salary - let\'s discuss it
• Hybrid working
• Competitive Personal Pension
• Bonus scheme
• 22 days annual leave plus bank holidays
• An array of health and wellbeing benefits, including private healthcare
• Volunteer day
• Onsite parking
• Full study support and study leave to complete insurance industry professional qualification
• EAP Scheme

About us

SEIB who are proudly part of Benefact Group specialises in an array of distinct fields. We have more than 50 years of experience in horse insurance, more than 40 years of experience in funeral and private hire insurance, and decades more experience in other areas covering both business and personal. This year marks its 60th year of business. Our main office based in South Ockendon, Essex, with around 130 employees. The key to our success is our continued ability to deliver the highest quality service to all our clients, with client retention at over 90%. Benefact Group is a unique international financial services group made up of over 30 businesses. We are owned by a charity and currently the 3rd largest corporate donor in the country, having given away \xc2\xa3200 million since 2016. We have an ambitious plan to become the number one corporate donor with strategic objectives in place to double the groups size over the next five years. We believe it\xe2\x80\x99s essential to attract, empower, grow and reward talented people offer career opportunities and personal development through a fantastic learning and career framework. Luckily for us, the nature of who we are \xe2\x80\x93 our giving ethos, our 135 year history and the diversity of what we do \xe2\x80\x93 has built a culture of kindness, of great ambition, of passionate people driven to do better and be better.
At Benefact Group, we welcome applicants from all backgrounds and experiences. We understand that the perfect candidate for this role may not necessarily meet every requirement listed in this advert, and we encourage you to apply even if you feel that you don\'t fulfil every single qualification. Your unique perspective and potential are valuable to us, and we invite you to submit an application if this opportunity resonates with you.