Job Description

About the Role

We're looking for a proactive and highly organised Executive Assistant to support the Managing Director and keep the business running smoothly. You'll be a key point of contact internally and externally, representing the company professionally and keeping priorities on track.

You'll work across coordination, admin and occasional customer-facing tasks, joining meetings to capture notes and actions when needed. Alongside Vangoo, you'll also support the wider group of businesses, assisting with tasks and projects as they arise. You'll work closely with the Finance & Admin Manager to ensure the business operates efficiently.

Executive Support

Manage the MD's diary, meetings, travel and daily priorities. Act as a trusted point of contact for clients, suppliers and partners. Join meetings to take notes and track follow-up actions. Prepare agendas, documents and briefing materials. Monitor and prioritise communication on the MD's behalf

Operations & Administration

Maintain organised digital files, contracts and documentation. Support day-to-day admin and operational tasks. Liaise with internal teams to keep workflows aligned. Assist with supplier and partner coordination. Provide support across the wider group of companies as needed.

Customer Service Support

Assist with customer enquiries during busy periods. Collect documents, chase updates and support communication. Help ensure a smooth customer experience from enquiry to delivery.

Finance & Admin Support

Process basic invoices, receipts and expenses. Maintain simple trackers, spreadsheets and reports. Support onboarding and general administrative processes.

Project & Business Support

Support ad-hoc projects, improvements and new initiatives. Coordinate with external partners, agencies and suppliers. Take ownership of tasks and identify opportunities to improve processes.

What You'll Bring

Strong organisational skills and attention to detail. Proactive, solutions-focused mindset. Confident communication skills and professional presence. Adaptability in a fast-paced, growing environment. Confidence with Excel/Sheets, Google Workspace, CRMs and digital tools. Discretion, reliability and professionalism.

Nice to Have

Previous EA or senior admin experience. Experience supporting a founder, MD or leadership team. Background in automotive, logistics or operational environments.

Why Join Vangoo?

Work closely with the MD at the centre of a growing business. A varied role where you'll learn the operation end-to-end. Opportunities to progress as the business scales. Supportive, ambitious and rewarding team culture. Real impact. Your organisation and initiative will shape how the business runs.

About Vangoo

Vangoo is a growing B2B van commerce business dedicated to helping fleets and businesses buy and sell commercial vehicles with speed and transparency. From nationwide sourcing to bulk-buy programmes and full de-fleet support, we remove the friction and uncertainty that often comes with managing commercial vehicles.
Founded by the team behind Vans365 (one of the UK's leading independent van retailers, bought by Cazoo in 2021) Vangoo combines proven expertise, strong supplier relationships and a track record of growth.

Job Types: Full-time, Permanent

Pay: 35,000.00-40,000.00 per year

Ability to commute/relocate:

Bristol BS14 0QL: reliably commute or plan to relocate before starting work (required)
Experience:

Executive Assistant: 3 years (preferred)
Work authorisation:

United Kingdom (required)
Work Location: In person