Job Description

Executive Assistant to the Head of Hotels

Location

: Montcalm Collection Head Office, London

Reports to

: Head of Hotels

Department

: Executive Office

Job Type

: Full-time, Permanent

About Montcalm Collection

The Montcalm Collection is a curated group of luxury hotels in London, defined by their individual charm and a shared commitment to thoughtful service, timeless elegance, and modern sensibility. From historic landmarks to contemporary havens, our properties are united by a philosophy we call

Sensitive Luxury

--hospitality that is heartfelt, design-led, and deeply in tune with guest and team experience.

Role Overview

As Executive Assistant to the Head of Hotels, you will play a pivotal role in the smooth and efficient running of our leadership office. This position requires a highly organised, discreet, and proactive individual who can anticipate needs, manage complex schedules, and support strategic business initiatives across the Montcalm Collection portfolio.


This is an exciting opportunity for a detail-driven professional with strong business acumen and a passion for luxury hospitality to contribute to the success of a dynamic, fast-growing hotel group.

Key Responsibilities

Provide full executive and administrative support to the Head of Hotels, including diary management, travel coordination, and meeting preparation Act as a liaison between the Head of Hotels and internal/external stakeholders, always maintaining professionalism and confidentiality Manage communications on behalf of the Head of Hotels, drafting correspondence, presentations, and reports as required Coordinate and minute senior management meetings, ensuring timely follow-up on actions and priorities Support the preparation and submission of board reports, performance updates, and key documents for group-wide initiatives Organise events, leadership offsites, and cross-departmental projects Monitor deadlines and assist with project management support across operational and strategic workstreams Assist with HR and confidential staff-related matters in collaboration with People & Culture Champion the values and ethos of the Montcalm Collection in every interaction

About You

Proven experience as an Executive Assistant at C-suite or senior leadership level, ideally within hospitality, lifestyle, or a creative sector Excellent written and verbal communication skills, with a natural ability to engage diplomatically and professionally High level of discretion and integrity in managing sensitive information Strong organisational and project coordination skills, with the ability to multitask and adapt in a fast-paced environment Tech-savvy, confident with Microsoft Office, project management tools, preparation programmes and calendar platforms Passion for hospitality, luxury service, and brand storytelling Calm, poised, and solutions-oriented

What We Offer

+ Personal development opportunities and bespoke training + Access to wellness benefits and hotel experiences
+ The chance to be part of a creative, inclusive and passionate leadership team shaping the future of independent luxury hospitality in London
+ Collaborative and empowering team dynamics.
+ Pathways for promotions and growth within the brand.
+ Recognition and Rewards Program.
+ Access to an array of discounts via our Benefits Platform.
+ Comprehensive training through Certified Classroom and E-Learnings.
+ 28 holidays annually, inclusive of 8 bank holidays. Additional holidays post 2-year tenure.
+ Health incentives: Cash-back on optical, dental, chiropractic, and physio services.
+ Concession on gym memberships.
+ Inclusive pension schemes
+ Nutritious meals provided during shifts.

Eligibility

Candidates must be authorised to live and work in the UK. Currently, visa sponsorship is not available for this role.

Equal Opportunity Employer

At Montcalm Collection, diversity and inclusion aren't just buzzwords. We genuinely value the unique perspectives everyone brings, regardless of gender, ethnicity, age, disability, or background. Our culture thrives on mutual respect, and we provide a workplace free from discrimination and prejudice.


Should this role resonate with your aspirations, please apply. If not shortlisted, we encourage you to explore other opportunities with us, either now or in the future.


Note: If you do not hear from us within 14 days, kindly consider your application as not shortlisted for this role.

Please note

that we do not accept unsolicited CVs from agencies or headhunters. Any CVs submitted for these roles without prior agreement per role in writing from our Head of Human Resources, will be considered the property of the company and will not be subject to agency fees.


INDHEADOFFICE