Job Description

Description

We are looking for a highly organised, proactive, and professional

Executive Assistant

to provide high-level secretarial and administrative support to our CEO and CFO, with additional support to our Legal and Company Secretarial team. This is a varied role, ideal for someone with strong EA experience who thrives in a dynamic business environment and enjoys building strong working relationships at all levels. We're looking for someone who combines strong experience and capability with a positive, proactive, and approachable attitude. You'll enjoy supporting others, anticipating needs, and playing a key role in fostering a high-performing and collaborative environment. This role will be 1-2 days a week in office, and we're open to flexible working arrangements for the right candidate.

Key Responsibilities

Providing seamless diary management and coordination of internal and external meetings for the CEO and CFO Support for legal platforms and administration Being a central point of contact and managing communication across the business both internally and externally Arranging complex travel (primarily between UK and New Jersey offices, with other jurisdictions as required) Managing and processing expenses and invoices, ensuring accuracy and timely submission Providing ad hoc support to the wider business including meeting logistics, document production and other administrative tasks as required Organising and taking minutes at the Strategy and Innovation Committee, ensuring accurate documentation and follow-up Arranging and coordinating various committees, forums, 1:1s and team meetings

Critical Competencies and Experience

Strong administrative skills and the ability to manage a high volume of work systematically and with minimal supervision Excellent organisation and time management with the ability to prioritise, multitask, and meet deadlines High attention to detail and accuracy, with the ability to proofread documents and test for logic and clarity Experience of minute-taking Confident communicator with strong interpersonal skills, capable of liaising professionally and tactfully with individuals at all levels Demonstrated ability to handle confidential information with discretion and sound judgement A collaborative team player with a flexible and adaptable approach to shifting priorities and business needs Proficient in Microsoft Outlook, Word, Excel, and PowerPoint. Experience of Certify and Board Intelligence a plus. * Experience supporting a plc Board or executive leadership team is desirable, but not essential