Job Description

The Company

Sculpt Pro Aesthetics is a fast-growing, UK-based distributor of advanced aesthetic devices, supplying a comprehensive product portfolio to a global client base.

Our cutting-edge devices empower businesses to deliver results-driven solutions for a range of medical aesthetic treatments, including hair removal, body contouring, skin rejuvenation, and wrinkle reduction.

As our business continues to grow, we're looking for a proactive, organised, and solutions-focused

Executive Assistant/Office Manager

to join us at our head office in Altrincham, Greater Manchester. This is an exciting opportunity for a highly capable individual to play a key role in supporting senior leadership, overseeing day-to-day office operations, and helping shape a positive, high-performing workplace culture.

We are seeking a highly organised and dependable

Executive Assistant/Office Manager

to support the Managing Director and ensure the smooth operation of our office. In this varied and hands-on role, you'll oversee administrative tasks, manage facilities and compliance, support HR and recruitment, and help maintain a high-functioning, positive workplace. You'll work closely with leadership, act as a key point of contact for internal teams and external partners and play a central role in keeping the business running efficiently.

Key Responsibilities

Executive & Administrative Support

Assist with managing the MD's inbox and calendar: help monitor emails, book meetings, and support prioritisation of key communications

Make decisions and take initiative on the MD's behalf when required

Arrange travel and accommodation for team members

Assist with legal and compliance tasks (e.g., T&Cs, contracts, documents)

Office, Facilities & Operations Management

Ensure the smooth running of the office on a daily basis

Submit invoices and receipts via accounting software

Oversee servicing and maintenance of on-site equipment and systems

Order and maintain stock of office supplies, ensuring key items are always available

Coordinate deliveries and on-site training sessions

Manage company correspondence and document filing

Liaise with suppliers, maintenance contractors, and service providers

Use the Atlas platform to manage and monitor facility compliance tasks

,

including safety checks and maintenance scheduling

Assist with fire safety procedures and act as First Aider for the site

Stay on top of staff training records and compliance documents, ensuring all files are complete and up to date

People & Culture

Liaise with our external HR provider

Support recruitment activities (posting jobs, scheduling interviews, onboarding)

Plan team-building events and social activities

Maintain a positive and supportive team environment

Help address internal disputes and escalate where needed

Customer Service & Communication

Provide occasional support to the Customer Service Manager with day-to-day enquiries and administrative tasks

Respond to customer emails and phone calls professionally when required

Assist in resolving customer issues by liaising with relevant internal teams.

Welcome and assist visitors, ensuring a positive first impression of the business

What You Need to Succeed

Proven experience in a similar role (EA, PA, Office or Facilities Manager) A natural problem-solver with a calm, confident approach Strong customer service skills with the ability to communicate clearly and empathetically Highly organised with excellent attention to detail Confident decision-maker who can juggle competing priorities Friendly, approachable, and committed to supporting the wider team Discreet and trustworthy when handling confidential information Comfortable using digital tools and platforms (e.g., Atlas, accounting software, HR or compliance systems)

Salary & Benefits

Competitive base salary: 35,000-40,000 (DOE) Professional development and training support 25 days annual leave + bank holidays Annual company bonus Company pension scheme Free on-site parking Company events

Join Our Team!

If you're a proactive, organised, and people-focused professional who thrives on keeping things running smoothly and supporting leadership at the heart of a growing business -- we'd love to hear from you.

Apply now or get in touch for a conversation about this exciting opportunity.

Job Types: Full-time, Permanent

Pay: 35,000.00-40,000.00 per year

Additional pay:

Yearly bonus
Benefits:

Casual dress Company events Company pension Employee discount Free parking On-site parking
Schedule:

8 hour shift Day shift Flexitime Monday to Friday Overtime
Ability to commute/relocate:

Altrincham WA14 5BJ: reliably commute or plan to relocate before starting work (preferred)
Application question(s):

How many years of experience do you have in an Executive Assistant, PA, or Office Manager role? Describe a time you had to make a decision in your manager's absence. What was the outcome? Are you comfortable working full-time from our Altrincham office with occasional flexibility? Are you happy to occasionally support customer service, including handling calls or queries? What's your availability to start if successful?
Work Location: In person

Application deadline: 04/07/2025