Job Description

Role Description

Position Overview

Synyega is the UK's leading independent, privately owned ITAM, FinOps and GreenOps consultancy. Over the last decade, our team of award-winning experts have helped our global clients modernise their software and cloud estates for a more sustainable future.

We are now seeking a highly organised, proactive, and professional Executive Assistant/Office Manager to support our Leadership Team. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and thrive in a fast-paced environment. This role is critical in ensuring the smooth operation of executive-level functions and maintaining confidentiality at all times reporting directly into the Leadership Team.

Key Responsibilities

Manage and maintain schedules, including meetings, appointments, and travel arrangements Coordinate complex travel itineraries and meeting logistics, ensuring all requirements are met efficiently for the leadership team Liaise with travel providers to book and manage domestic and international travel, ensuring cost-effectiveness and convenience Prepare and edit correspondence, communications, presentations, and other documents Handle confidential information with discretion and professionalism Act as a liaison between executives and internal/external stakeholders Monitor and respond to emails and phone calls on behalf of the leadership team. Assist in the preparation and collation of reports, agendas, and meeting minutes Conduct research and compile data to support decision-making Manage expense reports and reimbursements Support special projects and initiatives as needed Facilitate onboarding of new starters, including coordination with HR and IT providers to ensure smooth setup of systems, equipment, and access Liaise with HR on recruitment, employee documentation, and policy updates Coordinate with IT providers to manage tech needs, troubleshoot issues, and ensure timely support Assist in planning and executing internal and external events, including logistics, communications, and follow-up Implement and maintain new internal administrative systems and processes to improve efficiency Use Xero accounting software for expense tracking, invoicing, and financial coordination as required

Qualifications/Experience

Proven experience as an executive assistant or office manager in a similar administrative role Excellent organisational and time-management skills Strong written and verbal communication abilities Proficiency in Microsoft Office Suite and calendar management tools Experience of working with Xero is essential Ability to work independently and handle multiple priorities Discretion and confidentiality are essential

Working Conditions

Salary circa. 35k On site/hybrid - Birchwood Business Park, Warrington. Company pension scheme, life assurance and private medical cover. Full-time position Mon-Fri 8.30am - 5pm Occasional travel may be required
Job Type: Full-time

Pay: 30,000.00-35,000.00 per year

Benefits:

Company pension Life insurance Private medical insurance
Work Location: Hybrid remote in Warrington WA3 6FW