Job Description

Marlborough Group is a successful investment business that manages over \xc2\xa310 billion for over 200,000 clients and employs some of the UK\xe2\x80\x99s most respected fund managers. The Group has its headquarters in Bolton and offices in London, Lichfield, Peterborough, Bristol and Dublin.

The Group employ more than 235 people across its business lines being:

• Marlborough Limited \xe2\x80\x93 The Group\xe2\x80\x99s investment management business
• Investment Fund Services Limited \xe2\x80\x93 The groups Authorised Corporate Director (ACD) Authorised Fund Manager business
• IFSL Administration \xe2\x80\x93 The Group\xe2\x80\x99s platform business

Marlborough Group\xe2\x80\x99s success has been built on a reputation for excellence in active fund management, with the Group leading the way in industry expertise, service quality, product understanding and added value for our investors.

As we continue with our ambitious growth plans, we are looking for talented people who share our values and will grow and develop as financial services professionals. That means putting our investors at the forefront of everything we do and constantly striving for excellence in the service we deliver.

In addition to receiving a comprehensive benefits package, successful candidates will join a team who are committed to collaborative working in an environment where personal and professional development are genuinely valued.

Role Purpose

The Executive Office Assistant will play a key role in providing comprehensive support to the Group Executive Office and its members including CEO\xe2\x80\x99s, the CFO, and senior executive leaders. The role encompasses range of responsibilities from managing diaries, co-ordinating meetings, compiling meeting material and coordinating the content and distribution of internal Group Communications.

Key Responsibilities

• Support the Head of Executive Office to ensure seamless functioning of the department by
• Assisting with the day to day running of the internal Group Communications strategy, collaborating with departments to ensure internal messages align with the company\xe2\x80\x99s mission, values, and strategic goals.
• Planning, coordinating, and executing internal events such as Town Hall meetings, team building activities and annual Group events.
• Maintaining effective communication with other departments and external stakeholders, including responding to enquiries and requests for information in a timely manner.
• Supporting the co-ordination of meetings, events, and other activities for the CEO\xe2\x80\x99s CFO, and other top-level executives, ensuring optimal time allocation and coordination of appointments.
• Manage email inboxes to prioritise by importance and remove unwanted emails.
• Arranging and coordinating travel, including flights, accommodations, and transportation within budget, and ensuring a seamless experience.
• Collection and collation of reports required from CEO\xe2\x80\x99s, CFO, and top-level executives for submission into Board and Executive meetings.
• Carrying out general administration duties when required.
• Managing Board Rooms bookings.

Essential skills:

• Excellent organisational skill with the ability to multitask and prioritise an everchanging workload to prioritise and manage expectations.
• Excellent attention to detail to ensure all documentation and communication is correct.
• Possess a calm personality, be resilient and reliable with confidence to drive tasks forward.
• Proven ability to work effectively under pressure and meet tight deadlines.
• Create an environment of mutual respect and reliability, become a trusted source of information and support, consistently delivering on promises.
• Proficiency in Microsoft Office and other relevant software applications including Salesforce.

Essential Qualifications:

• A level or equivalent

Essential experience:

• A minimum of 5 years\xe2\x80\x99 proven experience in an Executive Support role

Beneficial Experience:

• A minimum of 5 years\xe2\x80\x99 proven experience in an Executive Support role

Personal Qualities:

• Positive, friendly, and approachable
• Recognisable leadership qualities
• A strong communicator
• Willingness to be flexible, try new things and think creatively.
• Professional manner
• Deadline driven.
• Self-motivated.
• Confident manner both written and verbally.
• Discreet and trustworthy

Benefits:

• Competitive salary with annual salary reviews
• 25 days annual leave plus statutory bank holidays
• 9% non-contributory pension
• Annual discretionary bonus scheme
• Private Healthcare Scheme
• Death in Service at 5 x annual salary
• 35 hour working week
• Training for IOC and other relevant qualifications
• Exam completion bonus \xc2\xa3500 (IOC)
• Study leave
• Cycle 2 work scheme
• Eye test reimbursement
• Your birthday off
• Christmas party and paid for social events during the year
• 13 weeks fully paid maternity leave
• 2 weeks fully paid paternity leave

Marlborough Fund Managers