Job Description

We are seeking a highly organised, dynamic and experienced Executive Office Manager to oversee the daily operations of our office and play a pivotal role in the modernisation of the company. You will be responsible for leading this change, while overseeing the day-to-day running of the business.

With an established reputation for reliability, compliance, and strong customer relationships, we are entering an exciting new chapter as we modernise and transition towards a highly efficient, paperless company.

The Ideal Candidate:

An experienced senior administrator or office manager who can handle "everything" with precision and confidence Extremely detail-oriented, highly organised, and capable of managing multiple priorities A self-starter, adaptable, and results-driven with strong problem-solving skills Proficient in Microsoft Office and financial administration software (Xero/QuickBooks) Experienced in company compliance, ISO accreditation and the relevant audits Knowledgeable in tenders, contracts and subcontracting within the construction industry Confident and experienced in using and managing social media marketing Ready to support the company in its transition to a fully paperless, trackable modern system

Development of the Role & Responsibilities:

Managing all aspects of office administration across fencing, farm enterprises and commercial projects. Overseeing financial administration, including bookkeeping, invoicing, payroll support and reconciliations using Xero/QuickBooks Leading on compliance, company policies, and ISO accreditation processes, including annual audits Supporting tender applications, contracts, and subcontract management Managing and updating business systems to achieve a paperless office environment Assisting with company marketing through social media platforms to maintain a professional online presence Liaising with clients, contractors and suppliers to ensure smooth project delivery
In time, you will recruit and manage a

junior administrator

, allowing you to focus more on tenders, contracts, compliance, and strategic projects.

Must-have qualifications

- Experience as an administrator

- Proficiency in Microsoft Office and financial administration software (Xero/QuickBooks)

- Must be comfortable commuting to the job's location and working in an onsite setting

- 5-10 years of experience in office management or senior administration

Preferred qualifications

- Knowledge/Experience of tenders, contracts, and subcontracting within the construction industry

- Experience in company compliance, ISO accreditation, and relevant audits

- Experience in using and managing company social media marketing

- Experience in managing all aspects of office administration across various projects

- Experience in overseeing financial administration, including bookkeeping, invoicing, payroll support, and reconciliations

- Experience in liaising with clients, contractors, and suppliers to ensure smooth project delivery

What we offer:

Competitive starting salary Opportunity to shape and lead the transformation of the company's office systems Long-term career progression, including hiring and managing a junior support team member A varied and rewarding role within a well-established, growing local business The chance to work closely with leadership and directly influence the company's future direction
Old Bewick, Northumberland

Hybrid working potential in future

Starting from 30,000 per annum

Full time, permanent

Job Type: Full-time

Pay: From 30,000.00 per year

Work Location: In person