Job Description

We are looking for a reliable, organised, and proactive Executive Personal Assistant to support the CEO across several growing businesses. If you enjoy variety, like keeping things on track, and want a role where you can learn quickly and take on more responsibility over time, this could be the perfect fit.

This is a busy, hands-on role where you will play an important part in keeping the day running smoothly.

About the Role

You will provide day-to-day administrative and organisational support, help manage schedules and documents, and make sure key tasks and deadlines are handled on time. No two days are the same -- you'll work across different projects, switch between tasks quickly, and learn a lot as the businesses grow.

You don't need to know everything from day one. What matters most is that you're organised, eager to learn, and happy to get stuck in.

Key Responsibilities

Manage diary, emails, appointments, and schedules Organise documents, filing systems, and business records Prepare and process paperwork, forms, and applications Attend meetings, take minutes, and follow up on action points Support with invoices, receipts, and basic accounting tasks Conduct information gathering, research, and document preparation Coordinate travel bookings and itineraries Communicate with suppliers, team members, and external partners Track ongoing tasks, deadlines, and project progress Handle confidential information with professionalism Provide general office administration and support as needed

What We're Looking For

Experience as a PA, EA, Admin Assistant, or similar role Strong organisation and time-management skills Good written and verbal communication Ability to handle a mix of different tasks throughout the day Comfortable working in a fast-paced environment Able to use initiative and solve problems independently Trustworthy and reliable with confidential information Willing to work extra hours during busy periods Positive attitude and a strong desire to grow in the role

Skills Required

Microsoft Office (Word, Excel, Outlook) Attention to detail and accuracy Good communication and people skills Ability to prioritise and stay calm when things get busy Fast learner who enjoys picking up new systems and tasks

What You'll Gain

A varied role with lots of learning opportunities Direct experience working with senior leadership Involvement across admin, operations, finance, and projects Clear opportunity for progression as the businesses grow A supportive environment where your work makes a real impact

Why Limi?

Because we're building something new. Limi is a fast-growing start-up creating the next generation of intelligent, adaptive environments. We're creating the ambient AI infrastructure for your space, turning lighting into the foundation for intelligence, sensing, and future upgrades.

You'll be joining a small, driven team where ideas move quickly, your work actually matters, and you get to help build something that doesn't exist yet. If you want to grow fast and be part of a real future-building journey, you'll fit right in.

Hours & Location

Full-time role based in Hillington, Glasgow Standard working hours, with flexibility for overtime during peak periods

How to Apply

Please submit your CV and a short message explaining why this role suits you and what motivates you.

Job Types: Full-time, Permanent

Pay: 25,000.00-36,000.00 per year

Ability to commute/relocate:

Glasgow G52 4RU: reliably commute or plan to relocate before starting work (required)
Application question(s):

We must fill this position urgently. Can you start immediately?
Work authorisation:

United Kingdom (required)
Work Location: In person

Expected start date: 08/12/2025