Job Description

Executive Support and Projects Officer

Location:

Reading Road, Winnersh, RG41

Salary:

36,500 per annum

Contract:

Permanent, Full-Time

Working pattern:

Monday-Thursday office-based with Fridays from Home.

Key Responsibilities

Executive, Administrative and SLT Support

Provide comprehensive executive, administrative, and project support to the SLT, including diary management, correspondence, and meeting coordination. Act as a first point of contact for the SLT, triaging enquiries and prioritising requests appropriately. Prepare briefings, summaries, and background papers to support informed decision-making. Prepare meeting agendas, papers, minutes, and action logs, ensuring actions are accurately recorded and progressed. Track executive actions, commitments, and deadlines, ensuring timely follow-up and completion. Draft correspondence, reports, and internal or external communications on behalf of the SLT. Support professional, confidential, and effective communication across the Charity and Group. Manage confidential information, files, and records with accuracy, integrity, and discretion. Coordinate engagement with external stakeholders, partners, regulators, and auditors on behalf of the SLT. Maintain oversight of recurring reporting cycles, deadlines, and submission requirements. Track internal and external commitments and ensure timely responses and follow-up. Coordinate information requests linked to audits, inspections, assurance activity, and regulatory requirements. Assist with coordinating legal and professional instructions, consultations, leadership briefings, staff communications, and away days.
SLT Priority Delivery and Organisational Alignment

Support leaders in translating strategic decisions into practical actions and deliverables. Support the coordination and delivery of SLT priorities and organisational objectives. Ensure actions arising from SLT decisions are clearly communicated, tracked, and progressed. Assist in ensuring consistent messaging from the SLT across the Charity and Group. Support alignment across teams by reinforcing agreed priorities, messaging, and expectations.
Payroll Coordination

Working in conjunction with the Payroll Lead, collate and prepare monthly payroll information, including timesheets, leave records, new starters, leavers, and contractual changes, for Executive-level sign-off. Ensure payroll information is accurate, submitted on time, and compliant with internal policies and relevant statutory requirements.
Project Support

Support the SLT with a range of organisational projects and charity initiatives, including research, data collection, coordination, reporting, and delivery. Assist in the development, implementation, review, and embedding of systems, processes, and policies. Track project timelines, actions, and deliverables, providing clear and accurate progress updates. Work collaboratively with colleagues across the Charity to support and enable delivery of SLT-led priorities and initiatives. Contribute to the preparation of project documentation, reports, and presentations.
Governance and Board Support

Act as a central coordination point between the SLT and the Board of Trustees to ensure effective communication and follow-up. Coordinate and administer Board and Committee meetings, including agendas, papers, logistics, attendance, minutes, and action logs. Maintain accurate and up-to-date governance records, including: Trustee registers Risk registers Conflicts of interest Terms of reference Trustee training records Key governance and Board policies Facilitate the provision of Group company information to the Board of Trustees. Support compliance with Charity Commission and Companies House reporting and submission requirements. Provide administrative support to Trustees as required.
Other Duties

Undertake any other reasonable duties to support the Charity and wider Group as required.
Person SpecificationEssential

Excellent organisational and administrative skills. Strong attention to detail and accuracy. Proven ability to handle confidential and sensitive information with discretion. Proficiency in Microsoft Office, particularly Word, Excel, and Outlook. Strong written and verbal communication skills. Ability to manage multiple priorities and work independently. Professional, proactive, and adaptable approach. Confidence working with senior leaders and Trustees.
Desirable

Experience supporting a senior manager, executive team, or Board. Experience preparing or coordinating payroll information. Understanding of HR administration and record management. Experience supporting operational, governance, or business improvement projects.
Job Types: Full-time, Permanent

Pay: 36,500.00 per year

Benefits:

Additional leave Company events Company pension Health & wellbeing programme Paid volunteer time Referral programme Sick pay
Experience:

Administrative: 1 year (required)
Work Location: In person