Job Description

We're looking for a highly organised and proactive Executive Support Assistant to join our team and help drive the smooth operation of a busy and dynamic college or service. This varied role goes far beyond diary management--you'll be at the heart of supporting senior staff through everything from organising meetings and events, coordinating travel and recruitment processes, handling confidential matters with discretion and ensuring the school executive functions administratively. You'll also play a key part in ensuring the wider team stays on track by maintaining systems, managing communications, resolving queries, and delivering excellent customer service to internal and external contacts. If you're someone who thrives on variety, can juggle priorities with ease, and enjoys being the go-to person who keeps everything running behind the scenes, we'd love to hear from you
About you
You'll bring varied administrative experience from a professional office setting, ideally in a customer-focused environment where delivering excellent service is a priority. You're confident working with confidential information, experienced in taking minutes, and comfortable supporting more than one person at a time. With solid IT skills across Microsoft Office--particularly Word, Excel, PowerPoint, and email--you're able to manage and manipulate data to produce clear, useful reports. You're highly organised, able to plan and prioritise your workload effectively, and thrive when managing multiple tasks and deadlines at once. You work well both independently and as part of a team, take a positive, solutions-focused approach, and communicate clearly. You're committed to continuous improvement, keen to develop your own skills, and enthusiastic about helping others do the same.
Where is this role based?
This post is based at our lively campus where we have invested in the latest facilities and resources to give both our staff and students access to everything they need to succeed.
We are one of the largest providers of Higher Education in the South West with 38,000 students and 4,000 staff from right across the globe. Based in , one of the UK's most exciting and forward-thinking cities, we are regionally embedded and globally connected, with an established network of employer and academic partners.
We offer a wide range of including progressive pay rates, generous annual leave and career average pension schemes as well as retail savings, onsite nursery and opportunities for training and personal development.
Add your individuality to ours
UWE Bristol recognises the power of a .
We are proud to be part of a vibrant, multicultural city that celebrates diversity, we're always looking for talented people from all backgrounds to join us. Our people are our strength, and diversity enhances our creativity and leads to better decision-making and problem-solving. Bring your talent and ambition to our growing community and find yourself in a stimulating and supportive environment where you'll thrive.
As a employer, we welcome applications from those who identify as having a disability.
Further information
If you would like to speak to us to find out more about this role please contact Paul Bilotto on 0117 3283094 or email:
Shortlisting is expected to be completed within 2 weeks of the closing date depending on application volumes. We aim to give candidates at least a week's notice to attend interview.
This is a full time temporary position, working 37 hours per week whilst the permanent role is recruited for.
This post is not available on a job share basis
UWE Bristol is a campus-based University and it is vital to our success and the delivery of an outstanding experience for our students that our campuses are dynamic and vibrant places to learn and spend time. This role is therefore campus based for 3 days per week with the opportunity to work from home on the remaining days
To ensure fairness and equity all salary offers will be made in line with the University's salary assessment guidelines and will be based on your relevant skills and experience.
The University has a legal responsibility to ensure that all employees are eligible to live and work in the UK. You will therefore be required to provide evidence of your right to work in the UK, please refer to the for information on which documents are acceptable.
We are unable to provide sponsorship for this role under the Home Office Skilled Worker visa route. If you do not have current right to work in the UK you may wish to explore .
Please note that UWE Bristol does not cover any visa or health surcharge costs.
Advice to applicants
We'd love to hear from you - if you are excited about this opportunity please complete our application form as soon as possible.
Tell us how your skills and experience relate to the requirements of this role by describing how you meet each of the essential and desirable criteria listed in the Person Specification section of the , and include specific examples wherever possible.
Once we have completed shortlisting we will let you know the outcome of your application by email, so please check your inbox for updates.

Skills Required