Job Description

Overview

An Executive Support Assistant, also known as an Executive Assistant, provides comprehensive administrative and operational support to a high-level executive within an organization. They manage calendars, coordinate travel, handle correspondence, and ensure smooth office operations, allowing the executive to focus on strategic initiatives.

Key Responsibilities of an Executive Support Assistant:

Calendar Management:Scheduling meetings, appointments, and events, often with complex time zones and last-minute changes, and managing the executive's diary. Travel Coordination:Arranging travel logistics, including flights, accommodations, and ground transportation, and managing related expenses. Communication:Handling correspondence, including emails, phone calls, and written communication, and acting as a liaison between the executive and internal and external stakeholders. Administrative Support:Preparing documents, reports, presentations, and other materials, and maintaining a professional and organized office environment. Project Support:Assisting with project management tasks, including gathering information, organizing meetings, and tracking progress. Record Keeping:Maintaining confidential files, records, and databases, and ensuring data security. Relationship Management:Fostering relationships with clients, colleagues, and other stakeholders, and acting as a point of contact for inquiries. Project Management:Assisting with the planning, execution, and monitoring of projects. Expense Management:Handling expense reports, travel reimbursements, and related administrative tasks. Office Management:Overseeing office supplies, equipment, and maintenance, and ensuring a smooth and efficient work environment.

Required Skills:

Strong organizational skills and time management abilities: Effectively managing multiple tasks and deadlines. Excellent communication skills: Both written and verbal, with the ability to communicate clearly and concisely. Proficiency in Microsoft Office Suite: Including Word, Excel, PowerPoint, and Outlook. Ability to maintain confidentiality: Handling sensitive information with discretion. Problem-solving skills: Identifying and resolving issues in a timely manner. Strong interpersonal skills: Building rapport with colleagues and clients. Technical skills: Experience with CRM systems, project management tools, and other relevant software.

Career Progression:

Executive Support Assistant roles often provide opportunities for career advancement within the organization, potentially leading to roles such as Office Manager, Operations Manager, or even Chief of Staff. The exposure to high-level decision-making and strategic planning can be valuable for career growth. In summary, an Executive Support Assistant is a vital role that provides essential administrative, operational, and logistical support to high-level executives, enabling them to focus on strategic priorities and drive organizational success.

Job Type: Full-time

Pay: 29,000.00-35,000.00 per year

Additional pay:

Bonus scheme
Benefits:

Company pension On-site parking
Schedule:

Day shift Monday to Friday
Work Location: In person