Job Description

Details

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Reference number

416970

Salary

31,793 - 39,152
Salary dependent on grade and experience
GBP

Job grade

Administrative Officer

Executive Officer

Contract type

Permanent

Type of role

Administration / Corporate Support

Working pattern

Flexible working, Full-time, Part-time

Number of jobs available

3

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Cheltenham, London

About the job

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Job summary

MI5 keeps the country safe from serious threats like terrorism and attempts by states to harm the UK, its people and way of life. We carry out investigations by obtaining, analysing, assessing intelligence, and then work with a range of partners including MI6 and GCHQ to disrupt these threats. Through our protective security arm, we provide advice and guidance to government, businesses and other organisations about how to keep themselves safe. A role in MI5 means you'll do unique and challenging work in a supportive and encouraging environment, making a real difference to UK national security.

Job description

As a member of the Executive Support Team, you'll play a pivotal role in supporting the smooth and efficient delivery of all aspects of our service within Commercial. If you have a proactive attitude and are passionate about high quality service delivery and its importance, this could be the role for you!



The role involves operating within a fast-paced, varied and interesting environment, ensuring the smooth running of our Commercial Directorate. Building robust relationships and supporting the delivery of strategic priorities is essential, as is liaising with stakeholders at various levels across our organisation and wider government.



Key responsibilities include:

Managing complex and busy diaries for the Commercial Director and Deputy Directors, including forward planning and prioritisation. Coordinating meetings, workshops, events, and visits, including preparing agendas, circulating papers, and ensuring logistics are in place. Monitoring inboxes, highlighting key emails, and ensuring senior leaders are well-prepared for meetings.


Additionally, the role requires working collaboratively with the wider Executive Support Team to align diary planning across the Senior Leadership Team and providing cover and support during periods of absence within the team.

Person specification

Previous executive support or commercial experience is not required, as comprehensive on-the-job training and mentoring will be provided. Confidence in using Microsoft Office tools (Outlook, Word, Excel, Teams) and a high level of organisation with meticulous attention to detail are essential. The ability to identify problems and provide timely solutions while working strategically to meet deadlines is crucial. Effective collaboration across teams at all levels, leveraging excellent communication and relationship-building skills, is the key to success in this role.

Benefits

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Training and Development

No matter your experience or background, dedicated support will be provided when you join. You'll have access to resources to support your career growth and all the help and guidance you need to build a rewarding career at the heart of national security.



We're committed to your development. An induction into the function will be provided when you start, along with regular check-ins with your manager throughout the year. Assistance in identifying the skills and experience needed to excel will also be available. You won't be on your own-throughout your career, you'll have the support of colleagues who are dedicated to your success and professional growth.

Rewards and Benefits

You'll receive a starting salary of between 34,301 and 39,152 (London) or 31,793 and 36,532 (Cheltenham), plus other benefits including:



25 days of annual leave, automatically rising to 30 days after 5 years of service, plus an additional 10.5 days of public and privilege holidays. Opportunities to be recognised through our employee performance scheme. Personal learning budget. Interest-free season ticket loan. Excellent pension scheme. Cycle to work scheme. Facilities such as a gym, restaurant, and on-site coffee bars (at some locations). Paid parental and adoption leave.

Things you need to know

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Selection process details

Equal Opportunities

At MI5, diversity and inclusion are critical to our mission. To protect the UK, we need a truly diverse workforce that reflects the society we serve. This includes diversity in every sense of the word: those with different backgrounds, ages, ethnicities, gender identities, sexual orientations, ways of thinking, and those with disabilities or neurodivergent conditions. We therefore welcome and encourage applications from everyone, including those from groups that are under-represented, in our workforce such as women, those from ethnic minority backgrounds, people with disabilities and those from low socio-economic backgrounds.


Find out more about our culture, working environment and diversity on our website:


https://www.mi5.gov.uk/careers/diversity

We're Disability Confident

MI5 is proud to have achieved Leader status within the DWP's Disability Confident scheme. This is aimed at encouraging employers to think differently about disability and take action to improve how they recruit, retain and develop disabled people. As a Disability Confident Leader, we aim to ensure that a fair and proportionate number of disabled applicants who best meet the essential minimum criteria for this position, will be offered an interview, if it is practical for us to do so (this is known as Offer of an Interview).





To secure an interview for this role, the minimum criteria (in order of the application process) are:



Pre-screening questions, which will ensure you meet our initial eligibility to apply. Application sift, which will assess your motivation for the role, the organisation and your relevant experience. You will be required to meet the minimum pass mark set to be invited to an interview.

There is a wide range of extra support available throughout the recruitment process to enable you to do your best.

What to Expect

Our recruitment process is fair, transparent, and based on merit. Here is a brief overview of each stage, in order:



Pre-screening questions, which will ensure you meet our initial eligibility to apply. Application sift, which will assess your motivation for the role, the organisation and your relevant skills. Online interview, which will include motivational questions and competency questions. If successful, you will receive a conditional offer of employment, subject to vetting.


Please note, you must successfully pass each stage of the process to progress to the next. Your application may take up to 6 to 9 months to process including vetting, so we advise you to continue any current employment until you have received your final job offer.

Before You Apply

To work at MI5, you need to be a British citizen or hold dual British nationality. You can read our full eligibility criteria on our website.


This role requires the highest security clearance, known as Developed Vetting (DV). It's something everyone in the UK Intelligence Community undertakes.


You can find out more about the vetting process on our website.


Please note we have a strict drugs policy, so once you start your application, you can't take any recreational drugs, and you'll need to declare your previous drug usage at the relevant stage.


Before you apply, we advise you to consider setting up a separate email address for your contact with us, to ensure your personal and application correspondence remain separate. Try to avoid having identifying features in your email address, such as your first and/or surname and date of birth. This is good practice and will help you to manage your application with us more securely.

Please note, you should only launch your application from within the UK. If you are based overseas, you should wait until you visit the UK to launch an application. Applying from outside the UK will impact on our ability to progress your application.

You should not discuss your application, other than with your partner or a close family member.

Right to Withdraw Statement:

Please be aware that we reserve the right to bring forward the closing date for this role from the original closing date once a certain number of applications have been received. Please be mindful of this and submit your application at your earliest convenience to avoid disappointment.



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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Contact point for applicants

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Job contact :

Name : Recruitment Email : careers@recruitmentoffice.org.uk
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Recruitment team

* Email : careers@recruitmentoffice.org.uk