Job Description

EXPERIENCED SALES ADMINISTRATOR NEEDED - IMMEDIATE START

We are seeking a highly organized and detail-oriented

Sales Administrator

to join our dynamic team in a fast-paced Landscape Construction company. The ideal candidate will provide administrative support to the sales team, ensuring smooth operations and effective communication with clients, suppliers, and internal departments. Responsibilities include maintaining the CRM system, managing customer inquiries, processing enquiries, and assisting with sales reporting. The Sales Administrator will play a key role in supporting the business's growth by ensuring timely and efficient sales administration processes. Strong communication, attention to detail, and proficiency in office software are essential. Experience in the construction industry and understanding of the tender process would be beneficial but not essential.

About Valley Provincial:

Valley Provincial is a contracting business in landscaping & horticulture with four main strands:

Landscape Construction - roof gardens, terraces and podiums for property developers Playcubed Playgrounds - play and recreational installations for schools and local authorities Grounds Maintenance - landscape management of commercial estates for property owners and managing agents Plants & Flowers - supply, rental and maintenance of office planting and floristry for businesses in and around London
Our team is passionate about enhancing environments in which people live, work and play. With decades of experience, clients tell us that what they value most is our tireless commitment to getting things right.

Roles & Responsibilities:

1.

Sales Support

o Assist the sales team with administrative tasks, including CRM, files storage and scheduling

o Manage incoming sales inquiries and provide timely responses to clients.

o Maintain and update customer records and sales databases, ensuring accuracy and completeness.

2.

Documentation and Reporting

o Help with preparation of regular sales reports, providing insights into progress, targets, and performance.

o Assist with maintaining project documentation in line with company policies.

3.

Customer Relations

o Build and maintain strong relationships with clients, providing excellent customer service.

o Handle customer queries, ensuring resolutions are provided promptly.

o Liaise with clients to gather feedback and improve service offerings.

4.

Communication and Coordination

o Act as a liaison between the sales team, project managers, and other departments to ensure smooth communication.

o Coordinate meetings and appointments for the sales team.

o Assist with scheduling site visits and coordinating project timelines as needed.

5.

Administrative Support

o Ensure office supplies and materials required by the sales team are maintained and readily available.

o Maintain a filing system for all sales documentation, ensuring compliance with company procedures and legal requirements.

o Assist in preparing presentations and promotional materials for client meetings or bids.

6.

Sales and Marketing Support

o Assist with marketing initiatives, such as preparing promotional materials and maintaining a customer contact list.

o Help with the preparation of tender submissions and other sales-related documentation for bids and projects as required.

Performance Standards:

Be able to work well under pressure with the ability to multitask

Maintain a high standard of organisation throughout their role

Communicate daily with colleagues and managers

Maintain positive and enthusiastic attitude to all other members of staff

Punctual, trustworthy, courteous and honest

Willingness to continually learn and adopt new skills and methods

Respond to customer requests proactively and positively

Embrace company value and culture to become an integral part of the team

Person Specification:

Proven background (3-5 years) within a Sales Admin/Business Development role or similar

Industry experience within recreation/landscape/construction desirable

Based in a commutable distance of Dartford, Kent

Strong attention to detail

Excellent knowledge of Microsoft applications, and CRM systems

Strong communications skills, both written and verbal

Ability to prioritise, work under pressure and problem solve

Team player with a flexible attitude

In return we are offering a salary between 25k and 29K per annum depending on experience, fantastic workplace benefits and the opportunity for progression.

This is a full-time role, from Monday through to Friday, from 8am to 5pm each day with a paid break.

We are an equal opportunities employer. We welcome applications from all suitably qualified persons from all backgrounds.

If our role is of interest to you and you feel you have the experience and skills required, please submit your application, CV and covering letter as soon as possible.

Regrettably, we are unable to provide feedback to those candidates who are not shortlisted.

Job Types: Full-time, Permanent

Pay: 25,000.00-29,000.00 per year

Benefits:

Company events Discounted or free food On-site parking
Ability to commute/relocate:

Dartford: reliably commute or plan to relocate before starting work (required)
Experience:

Sales Administrator: 3 years (required)
Work authorisation:

United Kingdom (required)
Work Location: In person