Job Description

The Diocese of Guildford is looking for a dynamic and proactive Facilities Administrator to ensure the smooth and professional operation of our building. This role is vital in ensuring our office and reception services run seamlessly, and our team has the space and resources they need to do their best work.

Background
In April 2025, Church House Guildford (CHG) relocated to its newly renovated and refurbished premises on the Cathedral campus at Stag Hill. The building now serves as a modern workspace for the 80 staff of the Guildford Diocesan Board of Finance (DBF), offering both desk and meeting facilities. It also features a suite of nine meeting rooms designed to host a variety of internal and external meetings and events for a broad range of stakeholders.

*Some of the Key Responsibilities

:

+ Responsible for locking the building at 17:30 daily
+ Ensure all visitors and callers are warmly welcomed and presented with a professional image of CHG
+ Coordinate meeting room bookings, AV set up, and hospitality arrangements
+ Responsibility for providing, allocating and maintaining all office equipment
+ Manage office supplies and negotiate best-value contracts with suppliers
+ Liaise with contractors and suppliers, Cathedral staff and visitors to ensure smooth operations
+ Lead on the desk booking system and promote ergonomic workplace standards
+ Provide administrative support to the Mission Team including calendar management andarranging meetings, coordinating reviews, and assisting with communications.

*Qualifications and Experience

:

+ Minimum A-level education or equivalent
+ Previous experience as a receptionist in a busy environment
+ Confident setting up meetings and associated IT and AV equipment
+ Excellent administration, organisational and planning abilities
+ Ability to liaise with a variety of different stakeholders
+ Strong IT skills
+ Exceptional attention to detail and accuracy.

Personal Attributes:+ Discreet and professional when handling confidential matters + Strong communication skills
+ Skilled at building positive relationships with colleagues and external stakeholders
+ Capable of working independently while also being a supportive team member.

Please refer to the attached for the full details of the responsibilities of the

Facilities

Administrator

.

JD Facilities Administrator September 2025.pdf

Hours:
This is a full-time office-based role to align with the buildings daily closing time of 17:30. Normal hours would be 09:30-17:30 with some flexibility.

Benefits of the role include:Competitive salary within the Charity Sector.
A 10% non-contributory pension scheme
Life assurance provision of 3x annual salary
25 days annual leave per year, plus bank holidays rising to 26 days after your first year
Employee assistance programme
Ongoing learning and development opportunities

If you are excited about this opportunity and meet the criteria, we would love to hear from you!
Submit your CV along with a detailed supporting statement (cover letter), outlining how you meet the essential and desirable criteria in the person specification. The supporting statement is an essential part of the application process and thus a failure to provide this information will mean that the application will not be considered.

We will shortlist and interview on a rolling basis as applications are received and we reserve the right to close the vacancy early.

The Diocese of Guildford take our responsibility for the safeguarding of children and adults seriously. Our recruitment processes reflect this commitment.

We take your privacy seriously. To understand how your personal data will be processed during the recruitment process, please read our Candidate Privacy Notice before applying.
We believe that diversity is a strength. We actively welcome and encourage applications from candidates of all backgrounds and identities, particularly those who identify as female,younger, of a UK Minority Ethnic/Global Majority Heritage, or disabled, as it is essential that we reflect the diversity of the communities we serve.

Please note that if you are shortlisted and are unable to attend on the interview date, it may not be possible to offer you an alternative date.