Job Description

27 August, 2025


HR London, United Kingdom Full time Hybrid

What you will do on your journey with WebBeds.

As a Facilities Assistant, you will support the smooth and professional running of office facilities by ensuring infrastructure is well-maintained, coordinating functions effectively, and managing resources in line with budgets, company policies, and relevant regulatory requirements

In this role you will:

You will facilitate the efficient and professional operation of office facilities by maintaining all infrastructure to a high standard, managing functions accurately, adhering to budgets, company policies and all applicable governmental and regulatory requirements.

Key Responsibilities.

Maintain office space to a high standard, ensuring cleanliness, safety, and compliance with Health & Safety and Fire Safety regulations Greet visitors professionally, manage deliveries, couriers, post, and provide refreshments/catering for meetings. Oversee office supplies, consumables, and equipment, ensuring cost-effective purchasing and adequate stock levels. Manage vendor, landlord, and service provider relationships, including contracts, negotiations, invoices, and payments. Schedule and oversee routine maintenance, cleaning services, repairs, and insurance renewals. Ensure facilities-related financial management, including budgeting, expense submissions, and invoice approvals. Support IT and infrastructure needs for office moves, new employees, and workspace setup. Coordinate staff medical checks, travel arrangements, and expense processes. Implement and update facilities policies and procedures to improve efficiency, and collaborate with management on maintaining a productive work environment.

The skills we would love to see in your suitcase.

Strong organisational, planning and multitasking skills and are able to prioritise and meet deadlines under pressure Professional, practical and hands-on approach with excellent attention to detail Proactive, results-driven and adaptable with a positive "can-do" attitude Confident communicator able to engage effectively at all levels Flexible, adaptable, resilient and able to work in a changing environment Skilled in anticipating and solving problems with strong analytical and decision-making abilities Proficient in Microsoft Office Highly driven to succeed, ability to multitask & take a pro active approach to your work Experienced in handling confidential information with integrity * Knowledgeable in workplace Health & Safety practices