Job Description

JLL supports the Whole You, personally and professionally.



Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.



Reporting daily to the Office Service Coordinator or Facilities Manager, the role of Facilities Coordinator has been created to assist in all and any areas to ensure that the FM services to the building run smoothly.



What this job involves

Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.

Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.

Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.

Managing internal moves within the building with the Facilities Manager.

Working with Facilities Manager and Moves and Changes team to maintain floor plans.

Assisting in setting up in house and external events as and when required.

Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arrange for repairs to be carried out.

Supporting the Office Service Coordinator as and when required regarding vendor management and Soft Service Support.

Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.

Upkeep and review of Manuals, Handbooks, Guidance notes etc.

Cover Receptionist Role & Responsibilities when required

Understand primary responsibilities of Meeting and Evens and support M&E Specialist when required

Manage day to day mail room operation, deliveries, enquiries, etc.

Be aware of basic procedures, courier suppliers and all external key contacts.

Manage mail related supplies stock and place order when needed.

Other tasks and duties as required.

Responsibilities are MST 12 & DUS10

Manage client ticket portal (SIM-T) and support with CORRIGO ticket system.



Every day is different, and in all these activities, we'd encourage you to show your ingenuity.

Sounds like you? To apply you need to be / have:

Previous experience of working within a high profile corporate environment

Previous reception or hospitality experience would be beneficial

Pro-active and hands on - happy to support other Team members

Knowledge of Facilities Management processes preferable

IT Skills, Outlook, Excel, Word.

Professional, friendly and welcoming attitude

Good attention to detail

Ability to show initiative

Excellent communication skills

Organisational skills and the ability to prioritise a busy workload

Customer service background essential



What you can expect from us

You'll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today at jll.com/careers.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!



Personalized benefits that support personal well-being and growth:



JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.



About JLL -



We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.



Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.



Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.