Job Description

Post: Facilities & Estates Administrator

Site: The Bath & West Showground, Shepton Mallet, BA4 6QN

Reports to: Head of Operations

About the Role:

We are seeking a highly organised and proactive

Facilities & Estates Administrator

to support the efficient management and maintenance of our properties and estate services. The successful candidate will possess strong administrative skills, experience with facilities management systems, and a solid understanding of health and safety compliance--ideally to NEBOSH standards.

Working under the direction of the Head of Operations, you will play a vital role in supporting the estates team and the Procurement Coordinator. This role involves regular interaction with contractors, tenants, and stakeholders to ensure smooth day-to-day operations across the estate.

About Us

The

Royal Bath & West of England Society

is a registered charity established in 1777 to promote agriculture, manufacture, the arts and rural crafts. Today, the Society operates across three key areas:

1.

Bath and West Shows Ltd

- Delivering financially sustainable rural and agricultural events, including the iconic Royal Bath & West Show.

2.

Bath & West Enterprises Ltd

- Generating commercial income through venue hire and other enterprise activity.

3.

The Charity

- Advancing its founding educational and charitable objectives

The Bath & West Showground is a thriving venue, hosting a range of events and exhibitions throughout the year. Recent investments include a refurbished two-storey restaurant and a modern Rural Enterprise Centre.

Key Responsibilities

Provide comprehensive administrative support across facilities and estates management. Assist in contractor sourcing, procurement, and service contract management, ensuring excellent service and value for money. Oversee tenancy agreements, lease documentation, and property records. Monitor compliance with health, safety, and security regulations, including RAMS and PLI; ensure contractors are managed effectively on-site. Track and maintain compliance with NEBOSH standards and other H&S obligations. Use facilities management software (e.g. Limble) to log requests, track work orders, and manage asset information. Consult with tenants, contractors, and suppliers to coordinate maintenance, repairs, and inspections. Support risk assessments, audits, statutory checks, and insurance documentation. Assist with procurement tasks, purchase orders, tenders, and asset tracking. Support the planning and delivery of relocations, refurbishments, and workspace planning. Promote and contribute to estate-wide sustainability, energy efficiency, and cost-saving initiatives. Undertake other relevant duties as required, consistent with the scope of the role.

Required Skills & Experience

Proven experience in facilities or estates administration. Strong organisational, time-management, and communication skills. Working knowledge of NEBOSH health & safety principles (certification preferred). Experience with procurement and facilities software (e.g. Limble or similar). Proficient in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with tenancy law and lease documentation. Ability to manage multiple priorities in a fast-paced environment. Willingness to work weekends as needed in support of events and Showground operations. Team-oriented with a proactive, professional approach.

Desirable Qualifications & Experience

NEBOSH Certificate. Experience working in a Showground or corporate real estate setting. Understanding of UK building regulations and property compliance standards.

Working Hours & Conditions

37 hours per week across 5 days, with flexibility to meet operational needs. Includes a 45-minute daily lunch break. Weekend work required on a rota or mutual agreement basis to support events.

Location Requirements

Must live within reasonable commuting distance of the Showground. A clean, valid UK driving licence is essential.

Employee Benefits

Staff pension scheme and private medical insurance (after 3-month probation). 25 days annual leave including Bank Holidays. Option to purchase an additional 2 weeks' holiday annually (post-probation). Free tickets to the Royal Bath & West Show. Discounted or complimentary access to other Showground events. Free on-site parking. Paid volunteer days. Company social events.

Additional Information

This job description outlines the core responsibilities but is not exhaustive. The successful candidate will be expected to undertake relevant training and maintain professional standards at all times. Compliance with Data Protection laws and Society policies is required.
How to apply:

Please send your CV and covering letter to

Garry Clulee

Email: garry.clulee@bathandwest.co.uk

Post: The Royal Bath & West Society, The Showground, Shepton Mallet, Somerset, BA4 6QN

Further Details

This role is offered as a full-time position. Salary: From 26,000 - 28,000 per annum (dependent on experience).

The Royal Bath & West of England Society is an equal opportunity employer.

We welcome applications from all backgrounds and communities and are committed to building a diverse and inclusive team.

Job Type: Permanent

Pay: From 26,000.00 per year

Benefits:

Additional leave Company events Company pension Free parking On-site parking Paid volunteer time Private medical insurance Sick pay
Ability to commute/relocate:

Somerset BA46QN: reliably commute or plan to relocate before starting work (required)
Education:

A-Level or equivalent (preferred)
Experience:

Customer service: 2 years (required) Administrative: 2 years (required)
Language:

English (required)
Licence/Certification:

Driving Licence (required)
Work Location: In person

Expected start date: 01/10/2025