Job Description

Facilities Manager
Location: Across all office locations (Salisbury, Southampton, Winchester, Bournemouth and Poole)
Hours: Full time: 35 hours per week
Applications close at 4:00 PM on 11 September 2025.
We are a leading law firm law firm seeking a highly organised and experienced Facilities Manager to oversee the security, maintenance, and operational infrastructure across our offices. This role is critical in ensuring our legal practice operates smoothly, safely, and in full compliance with relevant legislation.
About the Role:
As Facilities Manager, you will be responsible for the day-to-day management of our buildings and services, ensuring a safe and professional environment for our legal teams, clients and employees. You will play a key role in health and safety compliance, fire safety, contractor management, and budget control, while also supporting the operational needs of our legal services.
Key Responsibilities:
Facilities & Building Management

• Oversee planned and emergency maintenance across all offices.
• Manage relationships with contractors and ensure compliance with permits and method statements.
• Conduct annual risk assessments (Health & Safety, Fire, Security).
• Maintain and manage security systems including burglar alarms and access control.

Fire & Health and Safety Compliance

• Ensure full compliance with legal and regulatory standards.
• Manage fire safety systems, drills, and training.
• Maintain accurate records and develop robust H&S procedures.

Operational Support

• Ensure infrastructure supports the delivery of legal services.
• Maintain stock levels and ensure equipment is safe and secure.
• Support the firm's Disaster Recovery Plan and Office Manual updates.

Budget & Procurement

• Source best-value services and supplies (e.g. utilities, office equipment, refreshments).
• Manage budgets across multiple categories including maintenance, amenities, and telecommunications.

Team Leadership

• Supervise Front of House staff, Facilities Assistants, Archivists, and Cleaners.
• Ensure high standards of service and presentation across all offices.

Governance & Confidentiality

• Uphold firm policies and procedures.
• Maintain confidentiality of client and firm information at all times.
• Report to the Board on facilities matters when required.

What We're Looking For:

• Experience in facilities management within a professional services or legal environment.
• Strong understanding of health & safety legislation and building compliance.
• Excellent organisational and leadership skills.
• Budget management and supplier negotiation experience.
• Willingness to be on-call for out of hours emergency situations across multiple office locations.

Why Join Us?
Be part of a collaborative legal environment where your work directly supports the delivery of high-quality legal services. We offer a collaborative working culture, opportunities for professional development, and a chance to make a meaningful impact across our operations.

Skills Required