Job Description

Job Purpose

The Facilities Manager plays a key operational role in ensuring all Inicio Educational Trust

buildings are safe, secure, compliant, and well-maintained. It is a hands-on role focused on

day-to-day premises maintenance, statutory compliance, and contractor coordination. The

postholder will actively use tools, systems, and technical knowledge to support the Estates

Manager in delivering high-quality facilities services across the Trust.

Key Responsibilities:

? Provide hands-on technical support for troubleshooting, diagnosing, and repairing

building systems, including HVAC, electrical, plumbing, and life safety equipment.

? Lead the day-to-day operations and maintenance of all facility infrastructure, ensuring

minimal downtime and maximum performance.

? Serve as the subject matter expert (SME) on building systems, offering guidance and

technical oversight to facilities staff and contractors.

? Perform or oversee preventive maintenance and emergency repairs with a focus on

safety, efficiency, and cost control.

? Supervise and mentor in-house maintenance teams, ensuring technical proficiency and

adherence to best practices.

? Manage third-party service providers and contractors, ensuring quality and timely

delivery of services.

? Maintain full compliance with OSHA, ADA, fire/life safety codes, and other regulatory

requirements.

? Coordinate and execute building improvements, renovations, and space utilization

projects.

? Maintain accurate records of maintenance activities, inspections, service logs, and system

performance.

? Support sustainability initiatives through energy-efficient systems management and

resource optimization.

? Participate in capital planning and manage facilities-related budgets, procurement, and

vendor negotiations.

Operational Management & Supervision

? Lead and support site teams, including Apprentice Caretakers and Caretakers, with

practical guidance and on-site supervision.

? Conduct routine site inspections, identify issues, and carry out or delegate minor repairs

using appropriate tools and materials.

? Manage site security systems, including access control, CCTV, and alarm systems,

ensuring they are operational and regularly tested.

? Provide technical input into strategic decisions and capital projects, drawing on practical

experience and site knowledge.

Health & Safety Compliance

? Conduct half-termly health and safety inspections, logging findings and initiating

corrective actions.

? Maintain and update premises risk assessments, ensuring mitigation measures are

implemented.

? Oversee COSHH compliance, including safe storage and handling of chemicals, and

maintaining a central register.

? Ensure fire safety systems (alarms, extinguishers, emergency lighting) are tested and

recorded in line with statutory requirements.

Maintenance & Technical Oversight

? Maintain and update the Planned Preventative Maintenance Programme (PPMP) using

digital tools or spreadsheets.

? Monitor and evaluate contractor performance, ensuring value for money and quality of

service.

? Manage the reactive maintenance budget, sourcing and deploying external contractors

for specialist repairs.

? Use basic tools and equipment for minor repairs (e.g., plumbing, carpentry, electrical

troubleshooting) where appropriate.

Specialist Responsibilities

? Act as the Trust's Pool Plant Operator, ensuring water testing and treatment at Green

Street Green meets PWTAG standards.

? Support out-of-hours lettings, including unlocking/locking and caretaking duties.

? Respond to emergency call-outs, providing hands-on support and coordination.

? Liaise with external users and hirers to ensure facilities meet expectations and are fit for

purpose.

Person Specification

Skills & Abilities

? Proficient in using hand tools, power tools, and maintenance equipment.

? Strong understanding of manual handling, ladder safety, fire safety, and cleaning

protocols.

? Ability to train and supervise site staff in practical tasks and safety procedures.

? Effective communicator with staff, contractors, and external stakeholders.

? Skilled in contractor negotiation, relationship management, and service evaluation.

? Knowledge of child protection and lone working protocols.

Knowledge

? In-depth knowledge of statutory testing regimes (e.g., fire, water hygiene, electrical).

? Familiarity with DIY and general maintenance techniques.

? Understanding of industrial cleaning practices, equipment, and chemical safety.

? Awareness of site security systems and building tenure.

Experience

? Proven experience in site management, ideally within an educational setting.

? Hands-on experience with statutory testing, maintenance scheduling, and contractor

coordination.

Qualifications (essential)

? 5+ years of experience in facilities management, building maintenance, or engineering,

with direct hands-on involvement in technical systems.

? Advanced knowledge of building mechanical systems (HVAC, BMS, electrical, plumbing,

fire protection, elevators, etc.).

? Ability to physically perform inspections, repairs, and maintenance tasks as needed.

? Strong leadership skills with experience managing maintenance staff and external

vendors.

? Familiarity with blueprints, technical manuals, and building automation systems

(BAS/BMS).

? Excellent problem-solving and decision-making skills in both urgent and planned

situations.

? Proficient in CMMS (Computerized Maintenance Management Systems) and Microsoft

Office tools.

Qualifications (desirable)

? Associate or bachelor's degree in Facilities Management, Engineering, or a related

technical field.

? Industry certifications such as FMP (Facilities Management Professional), CFM (Certified

Facility Manager), or trade licenses (HVAC, electrical, plumbing).

? Experience in complex facilities such as healthcare, manufacturing, educational

campuses, or commercial high-rises.

Job Types: Full-time, Permanent

Pay: From 42,769.00 per year

Work Location: In person