Job Description

PURPOSE OF THE POST

The Facilities Supervisor is responsible for overseeing the day-to-day operations of venue maintenance, ensuring that all facilities are safe, functional, and well-maintained. This role involves supervising a team of maintenance team and contractors, coordinating repairs and upgrades, and ensuring compliance with health and safety regulations.

Principal Responsibilities

Supervise and coordinate the work of maintenance team and external contractors. Monitor and maintain building systems including HVAC, plumbing, electrical, and security systems. Conduct regular inspections to identify maintenance needs and ensure compliance with safety standards. Carry out general repairs. Respond promptly to facility-related emergencies and service requests. Manage preventative maintenance schedules and ensure timely execution. Maintain accurate records of maintenance activities, inspections, and repairs. Assist in budget planning and cost control for facility operations. Ensure compliance with local regulations, codes, and environmental standards. Support event setups and logistical requirements as needed. Recommend improvements to enhance facility efficiency and sustainability. Opening procedure for the building.

Location

Your main place of work will be the offices of the Guildhall Trust at Portsmouth Guildhall. You may occasionally be required to travel to other Trust venues/locations.

Other

The nature of the work undertaken by the post holder will be required to work weekdays. Occasional evening and weekend working may be required.

Budget

n/a

Physical

Lifting and moving of equipment. Working at height.

PERSON SPECIFICATION:

The acts as selection criteria and gives an outline of the types of person and the characteristics required to do the job.

Essential: - Without which the candidate would be rejected

Desirable : - Useful for choosing between two good candidates

Attributes

Experience

Essential

Proven track record in managing cleaning and maintenance.

Familiarity with statutory compliance (e.g., fire safety, legionella, asbestos).

Experience managing contractors and service providers.

Demonstrated ability to manage planned and reactive maintenance schedules.

Experience in health and safety compliance and risk assessments.

Budget monitoring and cost control experience.

Desirables

Experience in sustainability initiatives or energy management.

Understanding of water system testing (L8).

Experience using CAFM (Computer-Aided Facilities Management) systems.

Experience in managing cleaning and caretaking teams with an understanding of term-time and holiday scheduling.

Aptitudes and skills

Essential

Strong leadership and team management skills.

Excellent communication and interpersonal abilities.

Ability to prioritise tasks and manage time effectively.

Proficient in using facilities management software and Microsoft Office Suite.

Strong problem-solving and decision-making skills.

Knowledge of building systems (e.g., HVAC, electrical, plumbing).

Able to carry out general repairs.

Personal attributes

Essential

Proactive and hands-on approach.

High level of integrity and professionalism.

Flexible and adaptable to changing priorities.

Commitment to continuous improvement and service excellence.

Customer-focused mindset.

A commitment to continuous professional development and staying up to date with best practices in facilities management.

Pride in maintaining high standards of cleanliness, safety, and presentation across the site.

Education/ qualification/ knowledge

Essential

Competent IT skills

Working knowledge of Health and Safety at Work Act.

Working Knowledge of general maintenance and repairs.

Desirable

NVQ Level 3 or equivalent in Facilities Management, Building Services, or a related discipline.

NEBOSH General Certificate,

IOSH Managing Safely or equivalent health and safety qualification.

Certification for Portable appliance testing.

First Aid certification.

Job Type: Full-time

Pay: 26,000.00-28,000.00 per year

Benefits:

Company pension
Work Location: In person