Job Description

The Faculty Assistant provides a broad range of administrative support, including as course administrator for teaching on degree and other programmes. Providing assistance to assigned faculty whilst working closely with members of the administrative team, within and outside the department to provide a high-quality experience to students, faculty and staff.
Please note, during the probation period this role will require full on-site attendance. Thereafter, this role will be based on-campus 2 days per week.
Main Responsibilities

• Provide timely and accurate administrative support for all Degree Education and PhD courses offered by the department.
• Liaise with the Central Services team and Programme Offices to ensure efficient and accurate processing of grades, the administration of elective course examinations and all other elements of assessment.
• Coordinate all areas of course administration including organising room bookings, catering and events, organising of speakers, gifts, catering.
• Provide secretarial support for assigned faculty members and academic visitors utilising office systems and Microsoft Office.
• Diary Management, scheduling meetings and making travel arrangements for faculty members and visitors.
• Responsible for organising events, such as the annual Recruitment and Research Seminars as well as providing administrative support for Academic conferences.
• Liaise across the School to ensure the smooth delivery of activities, enabling an excellent student and stakeholder experience.

Who we are looking for

• A confident IT user, competent in use of databases, spreadsheets, as well as Microsoft Excel, Word, Outlook and PowerPoint.
• Excellent interpersonal and written and verbal communication skills.
• Commitment to providing an outstanding level of customer service.
• Exceptional attention to detail and excellent time management skills.
• Skilled in handling a busy workload, prioritising multiple deadlines, and demonstrating a proven ability to use initiative.
• Proven ability to have successful interactions with individuals at all levels: experience of working with senior executives, support staff, as well as working within a team.

Why London Business School
London Business School; a global and vibrant business community based in two of the world's most dynamic cities, London and Dubai. It's where extraordinary minds and diverse perspectives connect, to have a profound impact on the way the world does business and the way business impacts the world. We offer best in class hybrid learning to our students and participants, whilst creating a flexible, supportive and dynamic working environment for our people to excel in, whatever their location.
What you can expect from us

• Generous annual leave of 27 days PLUS extra between Christmas and New Year!
• Automatic enrolment to a fantastic workplace pension scheme
• Free onsite gym and swimming pool
• Amazing range of professional development to support your career path
• Enhanced cycle to work scheme
• Wellbeing offering to support your physical, mental and financial health
• Up to 5 days volunteering leave or parent /carer emergency leave

At London Business School, we support Smart Working - a hybrid approach designed to help you achieve a healthy work-life balance while delivering the best outcomes for your role and the needs of our customers. All roles require a minimum of two days on campus each week to foster a vibrant, collaborative community.
For this role specifically, you will be expected to be on campus 5 days per week during the probation period thereafter will be 2 days per week on campus, plus business needs.
We operate with 'core hours' - 10:00-15:00 - to maximise opportunities for connection and collaboration across teams during the working day. Outside of these hours, you may still be required for meetings or collaboration based on your role and customer needs. Additionally, we offer Protected Time - a flexible, one-hour slot, within the working week dedicated to your learning and development, wellbeing, or focused, quiet work
Our commitment to driving inclusion and belonging
We are a globally reaching institution, committed to creating tangible and sustainable change in driving inclusion & belonging within our School, education and society at large. We are dedicated to creating an environment where everyone in our community feels they belong and thrive. This is a key school priority, and we want everyone who joins LBS to feel respected, welcomed, and heard.
Closing Date - 9th September 2025
Please note we start screening CVs and interviewing candidates from the start of a campaign. A successful candidate could progress to offer before the advertised closing date. We encourage you to apply as soon as possible if you are interested in any roles.
London Business School