Job Description

About us:

City Contractors is a leading specialist in mechanical, air conditioning, and building services projects across commercial sectors. We pride ourselves on delivering high-quality solutions and are looking for a Finance & Accounts Coordinator to join our growing team. This role will support financial operations, ensuring smooth processing of invoices, payments, and compliance with industry regulations.

About the Role:

As a Finance & Accounts Coordinator, you will be responsible for managing financial transactions, ensuring timely payments, reconciling accounts, and maintaining accurate records. You will work closely with internal teams, subcontractors, and suppliers to support financial processes across the group.

Key Responsibilities:

Accounts Payable & Receivable

Process and manage City Contractors Group/ Subsidiaries.

Send end-of-month statements to customers with outstanding invoices.

Reconcile all payments daily, marking them off on spreadsheets.

Chase overdue invoices and ensure timely collections.

Set up payments for outgoing invoices, ensuring proper scheduling and cash flow management.

Financial Administration & Compliance

Manage CIS submissions before the 18th of each month.

Ensure VAT submissions are authorised and completed.

Track and process direct debits and credit card payments.

Maintain accurate financial records, including purchase orders, subcontractor applications, and remittances.

Subcontractor & Supplier Management

Chase subcontractor documents, including insurance and certification renewals.

Raise purchase orders to subcontractors and suppliers.

Process payment applications and issue payment certificates.

Financial Reporting & Systems Management

Set up and manage jobs on QuickBooks and Payapps.

Track and manage Joblogic expired quotes.

Provide financial reports to management and ensure all accounts are up to date.

What We're Looking For:

Experience in finance or accounts administration (preferably in the construction/building services industry).

Strong knowledge of accounts payable/receivable, reconciliations, and financial reporting.

Proficiency in accounting software (e.g., QuickBooks, Payapps, or similar systems).

Understanding of CIS, VAT, and subcontractor financial processes.

Excellent attention to detail, organisational skills, and ability to manage multiple tasks.

Strong communication and problem-solving abilities to liaise with clients, suppliers, and internal teams.

Package Details:

Starting salary: 26-36k per annum Working hours: 40 hours per week (typically between 09:00-17:00)
20 days of annual leave plus bank holidays

Job Type: Full-time

Pay: 30,000.00-40,000.00 per year

Benefits:

Free parking On-site parking
Work Location: In person