Job Description

Finance & Admin Coordinator

Salary:

33,000 - 37,000 per annum

Hours:

28-35 hours per week (flexible)

Location:

Glasgow City Centre

Reports to:

Chief Executive

We are seeking an experienced and highly organised

Finance & Admin Coordinator

to join our team. This role is pivotal in managing the organisation's financial and administrative functions, ensuring effective systems and processes are in place to support our growth, efficiency, and resilience.

About the Role

As Finance & Admin Coordinator, you will oversee all financial operations including bookkeeping, budget management, and preparation of annual accounts. You will also manage office administration and play a key role in organisational development, working closely with the Chief Executive to ensure robust financial control and compliance.

Key Responsibilities:

Produce quarterly financial reports for the Chief Executive and funders. Maintain and improve financial systems using Xero and Excel. Manage invoices, cash handling, reconciliations, and cash flow. Prepare and monitor budgets and forecasts. Oversee payroll, pensions, and HMRC compliance (including Gift Aid submissions). Liaise with external accountants for annual accounts preparation. Lead on office administration, policy updates, facilities management, and supplier contracts.

About You

We're looking for someone with:

A professional qualification in accounting/bookkeeping

or

demonstrable experience in financial management. Strong experience with

Xero

and

Microsoft Office (especially Excel)

. Skills in payroll and pensions processing, financial administration, and budget control. Excellent organisational skills, attention to detail, and the ability to work independently and as part of a team.

Desirable:

Membership of AAT or similar. Knowledge of charity finance, compliance requirements, and experience in core-funded organisations.

Why Join Us?

This is an exciting opportunity to contribute to a thriving organisation and work closely with the leadership team to influence its financial health and future direction. You'll enjoy a supportive workplace with opportunities for professional growth and development.

Job Types: Full-time, Part-time, Permanent

Pay: 33,000.00-37,000.00 per year

Expected hours: 28 - 35 per week

Benefits:

Bereavement leave Company pension Financial planning services Free flu jabs Health & wellbeing programme Sabbatical Sick pay Work from home
Schedule:

Day shift Monday to Friday No weekends
Work Location: In person