Job Description

The Finance & Admin Officer will play a key role in supporting the financial and administrative functions of an organisation in the FMCG industry. This permanent position is based in West of Edinburgh and offers an excellent opportunity for a detail-oriented professional in the field of accounting and finance.
Sales Ledger Management* Raise and process sales invoices, including statutory levy income.

• Record bank receipts and income from assurance schemes, resolving discrepancies with external bodies.

• Operate credit-control procedures, escalating overdue accounts and customer disputesPayrollComplete monthly payroll, ensuring accuracy of salaries, pension and statutory deductions.

• Maintain confidential payroll records and address staff pay queries promptly.

• Ensure PAYE, National Insurance and pension deadlines are met. Financial Accounting & Compliance* Prepare and submit VAT returns.

• Post journals for accruals, prepayments and corrections.

• Perform monthly bank reconciliations and daily inter-account transfers.

• Maintain the fixed-asset register.

• Produce monthly and ad-hoc financial reports for senior management.

• Support internal and external audit processes, providing schedules and evidence.Procurement & PO System Oversight* Monitor compliance with the procurement policy.

• Oversee the Purchase Order processes on Business Central , train staff, and review expenditure reports. Administration & Office SupportProvide high-level administrative assistance-proof-reading, formatting documents, drafting surveys and reports.

Coordinate IT onboarding for new starters and act as day-to-day liaison with external IT contractors.
Support the Head of Corporate Services with project administration and data collation.
Deliver reception and office cover when required, ensuring seamless front-of-house service.
Drive continual improvement of office systems and processes.
Highly flexible hybrid arrangement (1/2 days a week in the office)30,551 per annum + 10% employer pension contribution.

• Comfortable using initiative with previous experience of sales ledger, journals, payroll, and quarterly VAT returns.
• Data analysis experience would be advantageous.
• Experience working in a fast paced SME environment.

To lead on key financial processes-including payroll, sales ledger management and statutory reporting-while providing advanced administrative and office support. The postholder acts as a member of the Corporate Services team, ensuring robust financial control, smooth office operations and cross-cover for critical tasks.

• 30,551 per annum (annual salary reviews)
• 25 days' annual leave (plus 11 public holidays)
• 10% employer pension contribution.
• Min 1 day in the office a week (Edinburgh West)

Skills Required