Job Description

This is an excellent opportunity for someone looking to begin their career in finance and business administration, gaining practical experience while working. You'll play an important role in supporting our finance and administration teams learning how to manage business records etc and support business operations.

Work

Most of your apprenticeship is spent working. You'll learn on the job by getting hands-on experience.

What you'll do at work

As our apprentice, you'll gain hands on experience in both business administration and finance functions working alongside experienced staff. Key responsibilities include: Assisting with daily financial administration, including recording payments, processing invoices, reconciling receipts and updating financial records. Supporting the preparation of sales and purchase ledgers under supervision. Helping to maintain accurate financial and client records within the company systems. Assisting in cash handling and reconciliation during auction days. Handling general administrative duties such as responding to email, live chat and telephone enquiries, accurately inputting bids and occasional cover of front office duties. Liaising with internal departments to ensure accurate financial tracking and reporting of consigned items. Supporting the finance and administration team with basic reporting and data analysis in excel. Contributing to a positive and efficient working environment and assisting during auction and viewing days when required.

Where you'll work

THE VINE STREET SALEROOMS
SCARBOROUGH
YO11 1XN

Training

Apprenticeships include time away from working for specialist training. You'll study to gain professional knowledge and skills.

Training provider

CRAVEN COLLEGE

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required. Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks. Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate. Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge. Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department. Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues. Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation. Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

You will receive monthly mentoring and guidance from a Craven College Learning & Development Advisor and monthly online learning sessions. After approximately 18 months, you will undertake the End Point Assessment (EPA) to complete your apprenticeship.

More training information

You will complete the Level 3 Business Administrator Apprenticeship, (equivalent to an A-Level) with both on the job and off the job training.
In addition to your core apprenticeship, you will complete:

Open University "Fundamentals of Accounting" - building a foundation for bookkeeping, financial statements, budgeting and cost control. Excel Beginner Advanced Course - developing practical spreadsheet, formula and reporting skills. Xero Accounting Software Training - learning to manage transactions, reconcile accounts and produce reports in a leading cloud-based accounting system.

RequirementsEssential qualifications

GCSE in:

English (grade 4 / C or above) Maths (grade 4 / C or above)

Desirable qualifications

Other in:

Using main MS IT software (grade Proficient)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

Communication skills IT skills Attention to detail Organisation skills Customer care skills Problem solving skills Presentation skills Administrative skills Number skills Analytical skills Logical Team working Initiative Patience Interest in Finance & Accounti

About this employer

Dugglebys Auctioneers and Valuers is a family-owned business renowned for its exceptional results and dedication to customer service. Our dynamic team spans four locations across Yorkshire and includes personable, expert valuers across 26 departments. With over 150 regular and specialist auctions annually, we are proud to be among the UK's fastest-growing auction houses.

https://www.davidduggleby.com/about/about-us.aspx (opens in new tab)

After this apprenticeship

This apprenticeship provides an excellent foundation for future progression within the business. Further development opportunities include AAT Accounting qualifications.

Job Types: Full-time, Apprenticeship

Pay: From 17,950.00 per year

Work Location: In person