Job Description

The IFMAdministration Manager is responsible for delivering and governing acomprehensive administration function that supports the 'One Sodexo' IFMservice delivery across all contract service lines. This role ensuresconsistent application of Sodexo financial processes, driving accuracy infinancial reporting and process improvements. The manager oversees payroll,vendor invoices, purchasing requests, and supports month-end closingactivities, maintaining compliance with financial controls and audit readiness.Additionally, this position provides key financial and administrative supportto senior operational management and stakeholders, enabling operational teamsto deliver high-quality, solution-based services.
Key Responsibilities

• Deliver an effective IFM administration function supporting operational teams to achieve service excellence and compliance.
• Manage payroll, vendor invoices, purchase orders, and ensure accuracy and timeliness of all financial transactions.
• Support month-end closing processes, including account reconciliations and preparation of detailed financial reports.
• Administer SAP requests, manage aged debt, pre-payments, and monthly accruals.
• Prepare and deliver accurate financial data, trend analysis, and benchmarking reports to stakeholders.
• Act as financial support for all UK site and Account Directors to improve profitability and accuracy of reporting.
• Ensure compliance with Sodexo's ethical standards, accounting manuals, and financial control procedures.
• Collaborate with UK Finance Manager on contract transition, transformation, and property estate changes.
• Provide general administrative support including onboarding and HR system implementation.
• Deliver training to improve financial and commercial acumen of site staff.
• Respond promptly to stakeholder queries as the first point of contact.
• Maintain and update client purchase order requirements and oversee accurate billing processes.
• Support finance manager in commercial tasks and deliver regular financial reporting as required.

Accountabilities

• Full ownership of payroll, invoice processing, purchase order raising, and invoicing processes.
• Ensure month-end processes reflect high accuracy in Sodexo P&L and financial reporting.
• Collaborate with Project Management to produce timely and accurate client-approved quotes.
• Liaise with operations on purchase orders, projects, and quotes to ensure accurate cost allocation.
• Oversee e-prophit close process for timely weekly and monthly financial returns.
• Analyse financial data and produce detailed trend analysis reports.

Person Specification

• Experience in financial or supply management is desirable.
• Excellent communication and relationship-building skills across all organizational levels.
• Methodical, process-driven with exceptional attention to detail.
• Proficiency in Microsoft Office; experience with SAP and Power BI is desirable.
• Currently studying or qualified in professional accountancy (CA/ACCA/CIMA).
• Resilient, adaptable, and able to work flexibly across the UK & Ireland.
• Strong planning skills, capable of managing multiple deadlines and priorities.
• Positive, professional, and articulate communicator.
• Skilled in delivering sound forecasts and budget information.
• Analytical mindset to identify key financial issues quickly.
• Collaborative yet able to lead when necessary, working structurally to deliver outcomes.
• Builds strong relationships with site staff, Account Directors, operations, finance colleagues, and client stakeholders.

Why Sodexo?
Working with Sodexo is more than a job; it's a chanceto be part of something greater.
Belong in a company and team that values youfor you.
Act with purpose and have an impact through youreveryday actions.
Thrive in your own way.
We also offer a range of perks, rewards and benefitsfor our colleagues and their families:

• Unlimited access to an online platform offering wellbeing support
• An extensive Employee Assistance Programme to help with everyday issues or life's larger problems, including legal and financial advice, support with work or personal issues impacting your wellbeing
• Access to a 24hr virtual GP Service
• Sodexo Discounts Scheme, offering great deals 24/7 across popular big-brand retailers
• Save for your future by becoming a member of the Pension Plan
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools
• Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit
• Sodexo UK and Irelands enhanced benefits and leave policies

Ready to be part of somethinggreater?
Feed our customers and we'll fuel your career.
Sodexo reserves the right to close this advert earlyif we are in receipt of a high number of applications
Salary Up to 37,000 per annum
Frequency Annual
Job Reference SDX/TP/2240324/148439
Contract Type Permanent - Full Time
Closing Date 10 October, 2025
Job Category Finance
Business Unit UK Corporate Services
Location London , Flexible
No. of positions 1
Posted on 26 September, 2025

Skills Required