Job Description

Dollar Academy is recruiting for an experienced Finance Administrator- Payroll & Accounts Payable. This role reports to the Finance Manager and is key in supporting the Finance function through ensuring the accurate and efficient processing of payroll, supplier invoices, credit notes, and payments. The postholder will contribute to the smooth operation of payroll administration and the purchase ledger, maintain strong relationships with internal staff and external suppliers, ensure compliance with internal controls, financial procedures, and regulatory requirements.

Key Duties

Payroll Administration

Monitor daily staff attendance, including recording absences and staff sickness in line with Academy policies Maintain accurate absence and sickness records, ensuring timely updates to payroll and HR systems Collate and verify monthly payroll changes, including starters, leavers, contract changes, salary amendments, overtime, allowances and auto-enrolment letters Ensure all payroll input data is accurate, complete, and submitted to our external payroll administrators within agreed deadlines Act as the main point of contact with our payroll administrators, responding promptly to queries and providing additional information as required Update and review the monthly payroll to budget excel variance report highlighting any month-on-month and month-to-budget differences, investigating these before passing payroll for approval Check payroll reports and payslips returned from our payroll administrators thoroughly and in a timely manner, ensuring accuracy of pay, deductions and statutory payments Identify, investigate, and resolve payroll discrepancies before payroll is finalised Prepare and post payroll and pension journals once payroll is approved and complete Respond to employee payroll queries professionally and within agreed timescales Maintain confidentiality and data security in accordance with GDPR and organisational policies Support month-end and year-end payroll/ audit processes, including reconciliation and reporting

Accounts Payable

Accurately process purchase invoices and credit notes, ensuring correct nominal and VAT coding within the AP system. Accurately process and reconcile all Academy credit card statements, applying the correct VAT coding where necessary. . Match invoices to purchase orders and delivery notes where appropriate, investigating and resolving discrepancies promptly. Prepare and process supplier payment runs in line with agreed schedules. Reconcile supplier statements, identifying and resolving outstanding items. Respond promptly and professionally to supplier and internal stakeholder enquiries. Prepare the daily bank reconciliations to the purchase ledger.

General Finance Duties

Assist in the preparation of month-end and year-end accounts, including accruals and reconciliations. Maintain accurate and up-to-date records within the Academy's finance systems. Support process improvements and contribute to the efficiency of the Finance function. Support internal and external audits by providing relevant documentation and information as required. Comply with Academy financial controls and audit requirements.
Job Types: Full-time, Permanent

Pay: 31,300.00 per year

Benefits:

Canteen Company pension Cycle to work scheme Life insurance On-site gym Sick pay Store discount
Work Location: In person