Job Description

Alpha Housing Services, which prides itself on being a specialist in the sector, has an exciting opportunity within its Finance Team and is looking for a Finance Administrator who can support this growing business while learning more about the industry. You will work with an experienced team, complete your ATPI training and learn about TPI (The Property Institute) guidelines and the relevant Landlord & Tenant Acts.

As part of the Finance Team, the Finance Administrator supports the smooth running of the finance functions across leasehold blocks of flats and residential estates. You will be responsible for a range of bookkeeping tasks and assist the Finance Team Supervisor in managing the financial responsibilities across the wide range of developments for which we are accountable. Key to this will be providing excellent service to our clients while maintaining the accuracy of our financial system. This is a fantastic opportunity to learn more about the property management sector within a dynamic and growing organisation specialising in Block & Estate Management in the south-west.

The Finance Administrator position would suit someone from one of the following or similar backgrounds: Bookkeeper, Accounts Assistant, Finance Officer, Finance Clerk, Accounts Administrator or Accounts Clerk.

Responsibilities

1. To provide a rapid response to any issues, queries and enquires raised

2. To ensure budget and finance accuracy is maintained at all times

3. To undertake various administrative functions, including managing records and budget control on behalf of the landlord

4. To support the Finance Team Supervisor and all tasks undertaken by the Finance Team

5. To support the Maintenance & Property Management Teams

6. To deliver outstanding client service at all times, in accordance with the company's service standards

7. To undertake ongoing training and competence to maintain knowledge of current legislative and regulatory requirements for both yourself and the team

Skills & Experience Required

Finance/bookkeeping experience with a good level of competence in the Microsoft Office suite

Background in business administration, including minute-taking and data input

Strong organisational, planning and problem-solving skills to provide excellent customer service

An organised and methodical approach with a high level of accuracy and excellent attention to detail

Ability to keep calm under pressure

Good written and verbal communication skills with a confident telephone manner

Self-motivated and keen to progress skills and career

Professional appearance at all times

Key Duties

Administer tight credit control through timely and methodical management of arrears

Deal with any finance queries raised by leaseholders or Directors

Prepare financial analyses for presentations at Director meetings

Monthly Reconciliation of bank accounts

Invoice management ensuring swift, accurate and authorised payment through banking and management systems

Continually review and recommend improvements to financial controls within the organisation

Ensure management systems are data accurate and up to date

To provide support for all financial processes, including:

Contractor payments via swift, accurate and authorised payment through management and banking systems

The issue of Service Charge Demands (invoices)

To support the Finance Team Supervisor with preparing annual service charge budgets? and preparing year-end accounts, including liaising with external accountants.

Support Maintenance or Property Manager at AGMs where needed and take minutes

Dealing with administrative matters as and when required.

To respond to leaseholders, owners, tenants and contractors with patience, friendliness, and efficiency

Job Types: Full-time, Permanent

Pay: 24,500.00-25,500.00 per year

Benefits:

Additional leave Company events Company pension
Experience:

MS Office: 3 years (required)
Work Location: In person