Job Description

Job Advert

Location: Birmingham

Hours: 37.5 hours 9:00am to 5:30pm (Monday to Friday)

Reporting to: Financial Accounting Manager

Who are we?

NewFlex operates a rapidly expanding and diverse nationwide network of business centres offering flexible workspaces to entrepreneurs and businesses. We give our Customers the flexibility, independence, 'Freedom at Work', and support to create, grow and enjoy running their businesses in our centres.


We've been going from strength to strength for 25 years to cement our position as 'The Property Manager for the New Economy'. We're currently experiencing a sensational period of growth as the flexible officing revolution continues to disrupt the traditional office market. Our unique Client management model connects building owners (Clients) with occupiers (Customers) to generate cash from underutilised office space in all types of buildings from Aberdeen to Brighton. NewFlex is creating a positive alternative in the business centre market.

What are our values?

Our values shape our culture and guide us how we go about our daily business to support our purpose and ambition.


The purpose of NewFlex is to make a sustainable profit from unleashing the potential of buildings and people.


Our values are Smart, Supportive, Prudent, Straightforward and Responsible. We expect all our employees to live our values in everything they do at work. Our values make us who we are.

Overview

The Finance Analyst is responsible for supporting the Financial Accounting Manager to process and analyse supplier invoices and to monitor the creditor's ledger to ensure accurate reporting. Ensuring all transactions are processed accurately, and payments are made to suppliers in a timely manner.


To ensure that bank accounts are analysed and reconciled, as per the agreed deadline and procedures, and to assist the Finance team where needed.


This is a high-volume transactional role where attention to detail and accuracy is key.

Key Responsibilities

Finance Analyst

Analysing & posting invoices to matching valid purchase orders questioning any discrepancies. Posting & reviewing exceptional invoices (invoices approved to be posted without PO). Ensure supplier invoices are processed, and payments are made to the suppliers in timely manner. Maintaining constant communication with suppliers to manage expectations and continually ensure order and billing are communicated and actioned accurately and in good time. Weekly/monthly reconciliation of supplier accounts. Manage and resolve debit balances within the creditor ledgers. Working closely with the Commercial Accountants/Management Accountants to facilitate the balance sheet reconciliation process. Setting up and maintaining accurate supplier records. Reviewing the PO & invoices workflow approval process with management to ensure it is current and effective Processing staff expenses payments, ensuring they are approved and accurately recorded Daily postings of bank transactions in a timely manner with high level of accuracy in transferring details to the finance system, to the correct sub ledgers.

Payments & Reporting

Preparing weekly/monthly bank reconciliations. Ensuring the prompt payment of authorised invoices in line with payment terms. Management of the resolution of any payment queries. Producing weekly/monthly BACS runs for authorisation.

Stakeholder Management

Liaising with suppliers, bank and internal stakeholders Providing excellent customer service to stakeholders around query resolution. Dealing with internal & external audit related queries

Health & Safety

Ensure that you are aware of and work to policies relating to your statutory H&S obligations

Training

Complete all mandatory training modules annually:

Anti-Bribery Fundamentals Anti-Money Laundering Fundamentals Code of Conduct Cyber Security: Journey to Safety ErgoWize Assessment Environmental Awareness: A Global Outlook Fire Safety Awareness GDPR: A Practical Overview for All Staff Understanding Fraud: Identify and Prevent Workplace Fraud Whistleblowing Working with the Modern Slavery Act UK An Introduction to Unconscious Bias Sexual Harassment: A Practical Overview

Candidate Profile

Skills, Behaviours & Qualities

Planning and organising Strong attention to detail Problem solving Resilient and embraces change Team Player

Knowledge & Experience

Confident user of Microsoft Office 365, especially Excel.


Minimum 2 years' experience in the similar role

Qualifications

Part qualified and studying for accounting qualification (desirable)


Minimum Grade C in English and Maths (or equivalent)

What will we offer you?

30,000 - 35,000 Commission Scheme - Target Based 33 days Annual Leave (including Bank Holidays) Birthday Off Volunteering Days Discounted Private Medical Insurance Cover Life Assurance Income Protection Insurance Payroll Giving Cycle Scheme NEST Pension Scheme Employee Assistance Programme Annual Flu Jabs Eye Tests Training Support Package Enhanced Maternity, Adoption, Shared Parental and Paternity Pay Annual Professional Membership Subscription


This vacancy will close once we have filled all available interview slots. We therefore highly recommend early application.