Job Description

Job Overview

The primary purpose of this role is to provide essential internal support to our team. This role plays a key part in ensuring the smooth running of our operations, including financial, administrative, and logistical tasks. You will work closely with staff and volunteers to maintain efficient systems and processes that underpin our service delivery. This position requires strong communication skills, proficiency in Microsoft Office applications, and finance knowledge .

The postholder will be responsible for:

Undertaking day-to-day financial processes such as invoicing, petty cash management, and expense tracking.

Using finance applications such as Sage to undertake accurate and timely bookkeeping, banking reconciliation, and financial reporting.

Providing general administrative support to staff and volunteers, including managing correspondence, scheduling meetings, and maintaining accurate records both physical and digital.

Accountability / Reports:

The post-holder will report to the Operations Manager and will supervise any volunteers whose work falls within the operational remit of the post.

Peer staff supervision for project specific responsibilities.

All positions are monitored by the Trade Board of Trustees and will be responsible to this Committee.

Duties and responsibilities must always be undertaken with due regard to the service principles of the organisation and in accordance with Trade Policies and Procedures, as well as all other policies and procedures by which Trade is contractually bound.

This is an office based role

Job Activities

Undertake day-to-day financial processes such as invoicing, petty cash management, and expense tracking.

Use finance applications such as Sage to undertake accurate and timely bookkeeping, banking reconciliation, and financial reporting.

Provide general administrative support to staff and volunteers, including managing correspondence, scheduling meetings, and maintaining accurate records.

Maintain and update internal databases, including service user and volunteer records.

Assist in the coordination of internal meetings, training sessions, and organisational activities.

Order and manage office supplies and resources (including stocks of condoms and other supplies for our health promotion work).

Maintain records of compliance with data protection regulations and organisational policies, including safeguarding.

Contribute to the development and improvement of internal financial and administrative systems and procedures.

occasional evening and weekend working may be necessary, for which TOIL can be accrued

attend regular team meetings and staff training days

contribute to professional working relationships and engage effectively with other partners to promote Trade services

ensure that all premises are safe and secure for staff, volunteers, and service users

share in domestic tasks with other staff members and volunteers

Job Types: Part-time, Fixed term contract, Temp to perm
Contract length: 12 months

Pay: 25,000.00-26,500.00 per year

Expected hours: 19.5 per week

Benefits:

Company pension Flexitime
Application question(s):

What financial tasks have you handled in previous roles, and how do you ensure accuracy and compliance?
Briefly outline the types of financial responsibilities you've had and the steps you take to maintain accuracy and follow relevant procedures.

How do you manage financial and administrative data securely and accurately?
Please give a short example of a system or process you've used to store, manage, and share data securely.

What does inclusive and non-judgmental service mean to you in this role at Trade Sexual Health?
Please describe how you would approach working with LGBTQ+ communities and people living with HIV in a respectful and inclusive way.

Work Location: In person