Job Description

Job Title:

Finance & Office Assistant

Reporting to:

Head of Finance

Role Overview

You will be responsible for the day-to-day running of internal operations across the agency. This includes office and facilities coordination, general administration, IT and information security oversight, GDPR and data processing compliance, and administrative support to the Finance team and Senior Leadership Team. You will act as a key operations point of contact ensuring smooth, secure and compliant internal processes.

Main Responsibilities

Finance Support

Support the finance team with credit card reconciliation. Assist with the processing of employee expenses and collation of receipts. Assist with the processing of purchase invoices Support the finance team in preparation for supplier pay runs. Assist the finance team with chasing missing invoices, receipts and PO's. Adhere to all Fables and Fire financial policies and procedures Experience using Xero
Office and Team Support

Act as the internal point of contact for office management queries Field inbound calls. Ensure all office equipment and services are maintained appropriately Manage and maintain the central inbox. Maintain compliance with fire safety, office health & safety and security standards Provide general administrative support to the Senior Management Team.
IT and Information Security

Act as the primary point of contact for the IT provider, including licence management, onboarding/offboarding users, troubleshooting, and approving monthly IT invoices. Lead relevant IT accreditations and ensure GDPR compliance as the agency's Data Protection Officer. Manage agency network security, including user log in and access approvals. Maintain and update the agency's information security and data protection policies.

The experience we like you to have for this role:

1+ years experience in an administrative role Experience in Xero Proven office co-ordination skills Strong organisation skills Experience of managing operational suppliers such as IT companies, office facilities teams. Experience in supporting a finance department Strong process coordination skills Exceptional verbal and written communication skills
Job Types: Full-time, Part-time

Pay: 20,000.00-25,000.00 per year

Application question(s):

Do you have experience with Xero accounting software? Do you have experience working within a finance department? Are you based in the North West?
Work Location: Hybrid remote in Liverpool L1 4DQ