Job Description

We're looking for a well-organised and detail-focused Finance and Procurement Administrator who enjoys supporting others and keeping essential processes running smoothly. You'll bring a careful, methodical approach to financial administration, along with the confidence to work with colleagues and suppliers to resolve queries and meet deadlines. This role suits someone who takes pride in accuracy, values good customer service, and enjoys working as part of a supportive team. If you're motivated by public service and keen to build or develop your experience within finance and procurement, this is an excellent opportunity to make a valued contribution to Estyn's work.

By joining us, you'll become part of a forward-thinking and evolving organisation, one that's committed to learning, improvement, and the development of its people. You'll also gain access to opportunities across the wider Civil Service, giving you room to grow and shape your career.

You will be responsible for processing purchase orders, supporting purchasing activities, maintaining supplier records, arranging staff travel, handling sensitive information securely, supporting audits, and providing general finance administration as required.

Key tasks include:

Raise purchase requisitions/orders for goods and services, ensuring accuracy of supplier details, pricing, coding, and delivery information Support budget holders and operational staff with purchasing processes, including PO creation and correct use of cost codes. Maintain accurate supplier records, including set-up/amendments (in line with control requirements). Arrange travel and accommodation for inspection staff in line with organisational policies and cost guidelines. Liaise with staff to confirm travel requirements, itineraries, and any changes at short notice. Handle sensitive financial and personal data appropriately, maintaining confidentiality and data protection standards. Support periodic checks by providing reports or evidence for internal review and external audit requests. Provide general administrative support to the finance function, including responding to internal/ external queries. To undertake any other duties as may reasonably be required by Managers

It is essential that you have:

Experience working in an Accounts Payable/Finance role or similar Good written and verbal communication skills Ability to prioritise tasks, work accurately and with attention to detail Ability to communicate effectively with staff at all levels of the organisation to ensure the timely delivery of information and meeting of deadlines Experience of maintaining detailed records e.g. log's, databases and spreadsheets Ability to handle sensitive financial and personal data appropriately by maintaining confidentiality and data protection standards Ability to use ICT effectively, including experience using a Financial/ Microsoft package e.g. Sage, Excel, Word, and Outlook Understand how to deliver a quality professional customer service Professional qualifications relating to IT service management (e.g. ITIL), project management and delivery (e.g. Agile), Cybersecurity and compliance. Ability to work through the medium of Welsh.

It's desirable that you have:

Experience of working in a service delivery or customer service environment Working towards or willing to undertake a financial qualification

Key behaviours

Seeing the big picture Communicating and influencing Working together Delivering at pace
Further information and example of these behaviours are detailed in the Success Profiles - Civil Service Behaviours at Grade AO.

In addition to a good work/life balance, job satisfaction, a supporting culture, ongoing learning and development opportunities and professional development, you can also expect other benefits, including the following:

Competitive salary and incremental points meaning that you will normally reach the maximum of the pay scale within two/three years of joining us.

Generous holiday entitlement - 41 days away from work each year (made up of 31 days of annual leave, plus 10 public/privilege holidays (pro-rated for those who work part-time).

Flexible working - We operate a flexi-time system, giving you the freedom to shape your working day in a way that suits you and meets business needs.

Excellent pension - When you join Estyn, you'll automatically become part of the Civil Service Pension scheme, one of the most valuable pension schemes in the UK. We invest in your future by contributing

28.97%

of your salary which equates to

7,339

helping you build a strong and secure pension for later in life.

Support for your wellbeing - We provide an hour of wellbeing time per week (pro-rated) for staff. We also provide an employee assistance programme, free annual health checks, seasonal flu jabs, a free eye care scheme and access to Health Insurance Plans through Civil Service Healthcare.

Support for your family life - generous family friendly policies including maternity, paternity, adoption leave.

Tax-free savings - Access to a cycle to work scheme.

Special offers and discounts - Access to a range of discounts and exclusive offers through the Civil Service Social Club - Sports and Leisure, the Civil Service Motoring Association, the Civil Service Insurance Society and the Charity for Civil Servants.

Enquiries:

If you have any questions about the role, please contact

Lisa Guildford

on lisa.guildford@estyn.gov.uk.

Apply online:

To apply for the role please visit -

JobBoard (estynpeoplehr.cymru)

.

Closing date: 10:00am on 26 January 2026

Job Types: Full-time, Permanent

Pay: 27,315.00-29,305.00 per year

Benefits:

Company pension Cycle to work scheme Flexitime Free parking Sick pay
Work Location: Hybrid remote in Cardiff CF24 5JW

Application deadline: 26/01/2026