Job Description

Finance Assistant, Idox Group

Glasgow, Hybrid

About the role

Idox has an excellent opportunity for a confident and enthusiastic individual to join our Accounts Payable Team based in Glasgow. Reporting directly to our Accounts Payable Manager, this role involves working as part of the team to support the day-to-day operations of the wider business.

We are looking for a confident, enthusiastic, self-driven individual who wants to develop their career in Finance. This role may be of interest to an experience Accounts Payable / Finance Assistant looking to make the next move in their career. Excellent time management is key to support both daily and month-end reporting deadlines.

To thrive in Finance, you will need excellent attention to detail, strong communication skills and ability to work independently and as part of a team.

The Idox Group Finance team has a progressive outlook, and is a close-knit, mixed team of finance professionals, including experienced qualified accountants and finance professionals with specialisms in accounts payable, credit control, management information, payroll, systems accounting, and tax. The successful candidate should demonstrate good IT / Microsoft office skills and can work independently as well as part of a team.

Idox operates a mixed model of office and home working, depending on circumstances. Partial home / office working can be agreed subject to line manager approval and ongoing reporting commitments. Idox offers flexible working options and a comprehensive benefits package to support work-life balance as well as your wellbeing.

This is an exciting time to join Idox - we are a successful thriving company, growing our business organically and through acquisition. Please apply with a covering letter explaining how you will be able to make the most of this opportunity and what motivates you to join us.

Key responsibilities

The Accounts Payable team facilitate and look after payments to our established suppliers and are responsible for making sure any invoicing we receive meets the high standards of compliance necessary for the business. All team members are vigilant against any potential fraud.

Tasks include:

Ensuring our internal processes are adhered to in line with agreed SLAs to ensure timely payments to suppliers and employees Developing and maintaining effective stakeholder relationships both internally and externally Providing day to day support to the wider community Assisting with resolution of queried invoices and ensuring direct debit accounts are up to date Participation with accounts payable team mailbox Processing of incoming supplier invoices Supplier payment runs including uploading payments onto banking portals (weekly) Supplier Masterfile - updating existing supplier details / creating new suppliers Creating PO requisitions for finance team Supplier account reconciliations Managing your own portfolio of supplier accounts Weekly / monthly accounts payable team reporting Assisting with audit requests Assist with other ad hoc duties / reporting as requested.

Cash Books:

Posting and allocating supplier payments (multi-currency) Daily bank account reconciliations Ensuring any reconciling items are investigated and cleared in a timely manner.

To be successful you should bring:

Strong accounts payable experience (2+years) is essential Account reconciliation experience Uploading supplier payment files on to online banking portals Excellent customer service experience Ability to communicate at all levels Ability to work in a fast-paced environment and to tight deadlines Ability to work independently, with strong organisational and time management skills Excellent attention to detail Proficient in Microsoft Office, including Excel.

About Idox

Our specialist software solutions power the performance of government and industry, driving productivity and a better experience for everyone. Built around the user and designed in collaboration with experts who have worked through every detail of every process from end-to-end, our hard-working process engines deliver exceptional functionality and embed workflows that drive efficiency and best practice with a long-term focus for regulated environments. Through the automation of tasks, the simplification of complex operations, finding scalability as operations evolve, and more effective management of information, we help our customers harness the power of Digital, so they can do more.

We employ 700+ staff in the UK and worldwide, including Europe, North America, and Asia, so some travel to meet colleagues may be required.

Our Values, Our Culture

We are ambitious in working together to promote a more inclusive environment, which attracts all candidates and signals our commitment to celebrate and promote diversity. Idox is a company where we can all be ourselves and succeed on merit, where we respect all our employees, customers and communities in which we live, work and are a part of.

We recruit and reward employees based on capability and performance - regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability. Each office location worldwide, is free to respond to local needs to create a culturally sensitive workplace for everyone. In doing so, we want every employee to feel our commitment to showing respect for all and encouraging open collaboration and communication.

Our Benefits Flex to Fit

We recognise that for individuals, the opportunity to work flexibly can enable them to achieve a better work-life balance along with a greater sense of responsibility, ownership and control of their working life. During the pandemic, all our employees successfully transitioned to remote working, and we are open to conversations on work patterns to suit our employees needs such as change to working times; part time working; term time working; 9-day fortnight. We are proud to be a flexible employer enabling effective hybrid working for our employees.

How to apply

Please submit a CV, and a short cover letter (maximum 500 words - including salary expectation, and current remuneration) explaining why you feel you would be suited to this role.

Please note successful applicants will need to satisfy the BPSS guidelines (Baseline Personnel Security Standards) which consist of the receipt of satisfactory references covering the last 3 years of employment; an identity check; verification of eligibility to work in the UK; and a Basic Disclosure Check. This is in order to help us make safer recruitment decisions.

Privacy notice

As part of the recruitment process, we will collect data about you in a variety of ways including the information you would normally include in a CV or a job application cover letter, or notes made by our recruiting officers during a recruitment interview.

Please read our Recruitment Data Privacy Policy here: https://www.idoxgroup.com/policies

Job Types: Full-time, Permanent

Benefits:

Company pension Cycle to work scheme Employee mentoring programme Employee stock ownership plan Financial planning services Flexitime Health & wellbeing programme Life insurance Private medical insurance Referral programme Sick pay Work from home
Work Location: Hybrid remote in Glasgow G1 3RS