Job Description

Job Title:

Finance Assistant

Level:

Up to 27,485 - 30,162 depending on experience

Job Family:

Primary Care Network

Hours:

37.5 hours per week (excluding breaks)

Employment Type:

Permanent

Accountable to:

Finance Manager

Responsible to:

Finance Manager

Location:

BHNC office

Job Summary

Reporting to the Finance Manager the Finance Assistant will work with the Assistant Finance Manager for a seamless Finance function on matters including but not limited to:

Accounts payable, invoice management, account set up, reconciliation and closure of accounts, chasing outstanding payments, timely query resolution, receivable, maintaining Quickbooks system, bank reconciliation, general adhoc support and Payroll administration.

This role requires a flexible, organised and experienced administrator, with excellent communications skills, who is IT literate and who works to a proficient level in excel.

Organisational Values / Objectives

Bexley Health Neighbourhood Care (BHNC) is a GP Federation supporting the 20 Bexley Practices / 4 PCNs, Erith Hospital and Queen Mary's Urgent Treatment Centre who are working collaboratively to enhance the health and wellbeing of Bexley residents, covering over 260,000 patients.

The goals of BHNC are to work strategically with all Bexley Primary Care Networks (PCNs), to help secure the best services for patients whilst working together, to support the member practices in the challenges of a changing NHS. Bexley Health Neighbourhood Care (BHNC) aims to improve the morale of PCNs / general practice in Bexley, by sharing expertise, services and supporting its workforce. BHNC will make a positive impact on medical services in Bexley, by working closely with the CCG, local NHS trusts, local providers and patient groups, to improve the delivery of healthcare to the local population.

Key Working Relationships

Key relationships include but are not limited to:

Overall BHNC (inc Bank, Self Employed, ARRS) workforce BHNC Finance Provider External Stakeholders

Key Responsibilities

Supporting with the day to day functions of the finance department from sales and purchase ledgers to daily cash postings and bank reconciliations. Liaising with budget holders and external suppliers as required, dealing with any queries. Provide support to the finance team as and when required undertaking ad hoc functions to support the team. Provide advice, guidance and support on Finance administration practice and procedures to relevant colleagues/line managers to maximise their effectiveness. Answering and handling queries about Finance-related matters (via various sources that include the Accounts email inbox), seeking information and working situations through proactively to resolve, ensuring Finance best practice is conducted effectively. Ensuring data for monthly reports is accurately recorded. Invoice Management - Raising a high volume of sales invoices within tight deadlines, ensuring accuracy and timeliness. Account Setup, Reconciliation, and Closure - Managing the opening of new customer accounts and handling full reconciliation and closure as needed. Chase outstanding payments - addressing and resolving customer queries and escalating where necessary. Ensure invoices are accurately recorded, authorised and paid in a timely manner. Coordinate and support payroll processes by organising payroll meetings, preparing agendas, producing and updating monthly payroll templates for Service managers and HR, and providing ongoing support with payroll queries and sickness procedures. Timely query resolution - resolving queries promptly to ensure smooth business operations without delays. Ad hoc support - providing support on various other tasks and projects as required by the team. Trouble shoot administrative problems providing an input as to how these issues may be resolved to ensure that the Finance administration process delivers the required service. Arrange meetings associated with Finance process, attending and providing administrative support as required so that they are effective, including formal meetings and supporting investigations. Develop credible and trusting working relationships. Organise and securely maintain personnel records and systems for processing data and information in accordance with GDPR and UK employment legislation. Support core internal Finance projects as required, including any audit requirements. Maintain confidentiality at all times. Represent the organisation positively and professionally, behaving as an ambassador by displaying the organisation's values and levels of expected professionalism at all times. Take responsibility for supporting own development, learning and performance including and acting as a positive role model for others. Adheres to and proactively promotes Infection Control standards and complies with Health & Safety, Corporate, Clinical and Information Governance. To review current ways of working to reduce/eliminate repetition. Maintain confidentiality at all times. Represent the organisation positively and professionally, behaving as an ambassador by displaying the organisation's values and levels of expected professionalism at all times. Work within BHNC policies and procedures. This list is not exhaustive and additional tasks may be required.

Person Specification

The following information should be evidenced in the candidate's application for the role. Recruitment Selection Method(

A

pplication,

I

nterview,

Assessment)

Essential Criteria:

Qualifications, Professional Memberships & Training

Sound knowledge and experience of business and Finance basics and the value of Finance within an organisation

A

Educated to diploma level, or equivalent experience

A (Desirable Criteria)

Analytical & Judgement Skills

Ability to assess a professional situation, determine the nature and severity of the problem and utilise knowledge and experience to deal with the problem

As

Able to identify and raise risk management issues according to policy/protocol

A/I

Excellent attention to accuracy and detail within administrative tasks

A/As

Recognises priorities when problem solving, identifying deviations from normal patterns, and is able to refer these where required for resolution

A/As

Communication & Relationships

Excellent communication skills, with the ability to select, adjust and use appropriate forms of verbal and non-verbal communication with colleagues, including verbal and non-verbal communication forms

A/As

Excellent interpersonal skills, with the ability to establish and maintain effective relationships with others

A/I

Able to appropriately build relationships to gain the cooperation of relevant stakeholders (including, senior and peer colleagues, and other professionals)

A/I

Planning & Organisational Skills

Can demonstrate a flexible approach to meet organisational needs and can adapt to cope with uncertainty and change

A/As

Excellent time keeping skills

A/I

Exceptional ability to effectively manage, plan and coordinate multiple activities, overcoming barriers and issues that would prevent seamless coordination of activities

A/As

Can demonstrate the ability to work in a busy environment dealing with both urgent and important tasks whilst also supporting others

A/I

Qualities & Standards

Commitment to reducing health inequalities and proactively working to reach people from all communities

A/I

Embraces equality, diversity and inclusivity at every opportunity and the NHS core principles; dignity and respect, compassion, be included, responsive care and support and wellbeing

A/I

Knowledge of and ability to work to policies and procedures, including confidentiality, safeguarding, lone working, information governance, and health and safety

A/I

Able to operate competently with regard to managing data and information in accordance with the Data Protection Act (DPA) (2018) and the General Data Protection Regulation (GDPR) (2018), Access to Health Records Act (AHRA) (1990) and the Public Interest Disclosure Act (1998)

A/I

Personal Ability

Knowledge of IT systems, including ability to use word processing systems and software, emails, and the internet to create simple plans and reports

As

Adaptable, self-motivated and able to work flexibly and enthusiastically as part of an integrated multi-skilled team, or on own initiative

As

Able to work effectively under pressure

A/I

Is able to recognise personal limitations and refer to more appropriate colleague(s) when necessary, and take accountability for own development needs

I

Is flexible in relation to work patterns

A/I

This job description is a broad reflection of current duties, but it is not exhaustive. It will be reviewed on no less than an annual basis to reflect priorities and developments during the on-going appraisal and performance review process and any organisational change arising.

Job Types: Full-time, Permanent

Pay: 27,485.00-30,162.00 per year

Benefits:

Company pension Free parking On-site parking
Application question(s):

Please confirm you are independently mobile, with the ability to work across the different PCN sites, and travel to meet with stakeholders where required.
Work Location: In person

Application deadline: 13/01/2026