Job Description

Who we Are?

Fuel Storage Solutions ("FSS") has been established for over 23 years by owners and directors Katharine and Jonathan. We provide comprehensive commercial and industrial fuel storage services across the UK, from supply and installation to maintenance and compliance.

FSS is an award-winning family-run business based in Bradford, West Yorkshire. All of our office staff work on-site at our Head Office in Thornton. With a strong and stable customer base, we continue to grow year on year and are always on the lookout for ambitious, driven, and hard-working individuals ready for a new challenge.

We pride ourselves on our strong company values and supportive culture -- working with us is truly a team experience. Our employees are at the heart of everything we do, and we're committed to providing meaningful career opportunities.

The Role: Finance Assistant

Due to continued growth, we're looking for a proactive and detail-oriented Finance Assistant to support our busy finance function. This is a great opportunity for someone with experience in processing invoices, expenses, or reconciliations who is keen to contribute to a growing business and further develop their career in a varied finance environment.

Based full-time at our Head Office in Bronte Country, Bradford, the role focuses on ensuring financial records are maintained to a high standard, customer documentation is processed for timely invoicing, and spreadsheets are kept up to date to track invoicing requirements. By managing these day-to-day processes efficiently, the Finance Assistant will play a key role in supporting smooth financial operations across the business.

Key Responsibilities:

Payment Applications

Prepare, process and issue monthly payment applications for customers.

Sales Invoicing

Assist with the creation and processing of daily sales invoices. Initially focus on smaller customer accounts and Planned Preventative Maintenance (PPM) invoicing, with scope to expand into wider invoicing responsibilities. Verify supporting documentation to ensure invoices are accurate and complete prior to submission.

Staff Expenses

Review, approve and process staff expenses within the company's ERP system. Ensure expenses are compliant with company policy and accurately coded for posting to Sage. Follow up with staff to resolve missing, late or incorrect submissions.

Customer Documentation and Portals

Upload completion documentation to customer portals to enable timely invoicing of completed works. Monitor outstanding documentation and work with operational teams to ensure all required paperwork is received.

Financial Data Management

Carry out regular Excel data entry and review of IPOIA information for opportunities won. Update works program dates and track invoicing requirements, ensuring all items are progressed to "Requires Invoice" status when applicable. Maintain accurate financial records to support reporting and forecasting. Supplier Invoices. Credit control. Reconciliation. Promote and embed the business aim for quality. Adhere to all health and safety and compliance policies and procedures Undertake any training required by FSS for organisational development.
What we're looking for:

Essential experience:

Previous experience in a finance or administration role. Confident using Microsoft Excel for data entry, tracking and reporting. Strong organizational skills with the ability to manage multiple priorities and deadlines. High level of accuracy and attention to detail when processing financial and administrative records. Clear and professional communication skills, both written and verbal. Ability to work independently while also contributing effectively within a team.

Desirable (but not essential):

Experience using ERP systems and Sage (or similar accounting software). Experience working with supplier compliance or client vetting documentation. Familiarity with processing client invoices and supplier invoices in a business-to-business environment. Previous exposure to bank reconciliations, supplier reconciliations or credit control.

What we offer at FSS:

37.5-hour working week 31 days holiday (inclusive of bank holidays) Enhanced pension (5%) Death in Service policy Health Cash Plan 24/7 Employee Assistance Program Long service rewards Free on-site parking Company events Dedicated in-house and on-site training Career development opportunities
Job type: Full-time, Permanent

Schedule: Monday to Friday

Work Location: In person (Thornton, Bradford)

Ability to commute/relocate:

Bradford: reliably commute or plan to relocate before starting work (required)

If you have any questions about the role, please don't hesitate to contact Reynolds Allison at ra@fuelstoragesolutions.co.uk. We look forward to hearing from you.
Job Type: Full-time

Pay: 28,000.00 per year

Benefits:

Company events Company pension Cycle to work scheme Free parking Health & wellbeing programme Life insurance On-site parking Private medical insurance Referral programme
Work Location: In person