Job Description

We are seeking a detail-oriented and proactive Finance Assistant / Billing Clerk to join our finance team. The successful candidate will be responsible for processing invoices, ledger reconciliations, intercompany invoicing, and assisting with various financial and administrative tasks. This role is crucial in ensuring the accuracy and efficiency of financial transactions and maintaining strong internal controls.

Key Responsibilities:

Accurately process and record customer invoices in the accounting system and ensure timely submission of invoices Resolve customer invoice discrepancies by investigating and clarifying client queries or internal issues Collaborate with the operations, sales, and customer service teams to ensure seamless billing processes Prepare monthly outstanding sales order still to be processed and work with senior manager to make sure all shipments have been invoiced Help with application of cash receipts for proforma payments and review and contact customer for proforma payments Process and reconcile intercompany sales invoices and prepare reports at month end Assist with month-end closing and reporting Monitor and ensure compliance with company policies and relevant regulations regarding billing and documentation Assist in identifying opportunities for process improvements to enhance billing efficiency Provide support to the accounting team as needed

What are we looking for?

Previous experience as a Billing/Invoicing clerk or in a similar role in finance. Strong understanding of billing processes and software applications AAT qualification or equivalent would be advantageous High attention to detail with strong analytical and problem-solving skills Excellent organizational and time-management abilities, with a focus on meeting deadlines Strong communication skills, both written and verbal, with the ability to liaise with internal teams and external clients in a professional manner Proficiency in Microsoft excel (intermediate skills preferred) and accounting software (e.g., SAP, QuickBooks, Xero). Experience with Microsoft Dynamics 365 (D365) is highly desirable. Ability to work independently and handle multiple priorities in a fast-paced environment A proactive approach to process improvement and data accuracy



The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post.


Subject to applicable laws, Fanatics Collectibles may choose to run a background check.


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