Job Description

Job Summary

We are seeking a detail-oriented and proactive Finance Assistant to join our finance team. The ideal candidate will support the financial operations of the organisation by assisting with various accounting tasks, maintaining accurate financial records, and ensuring compliance with financial regulations.

Duties and Key Responsibilities:

Purchase Ledger:

Checking, coding, and processing all invoices received from suppliers

Responsible for setting up new supplier accounts and maintaining controls around new suppliers

Preparation for bi-monthly payment runs, ensuring all payments are made on time and queries dealt with promptly

Ensure all invoices are correctly recorded on purchase ledger and match a relevant purchase order

Ensure all invoices are properly authorized and signed by relevant depot/manager prior to payment

Ensure all supplier accounts are reconciled on a monthly basis

Respond in a timely fashion to any queries relating to purchase invoices

Process and analyze employee expense claims ensuring appropriate authorization is obtained

Process employee credit card expense claims

Credit card statement reconciliation against receipts and coding to nominal ledger

Filing of all purchase invoices and statements

Sales Ledger:

Credit checking all new customer accounts and setting appropriate credit limits with guidance from Finance Manager

Responsible for setting up new customer accounts and maintaining controls around new customers

Actively chase outstanding debt, resolving customer queries and escalating any issues as required

Liaise with UK depots to ensure accurate monthly billing is completed and invoices are submitted on time following individual customer requirements

Upload invoices to Tradex platform to ensure timely payment

Assist with month end procedures as required

Other Office duties

Ad hoc day to day office duties

Helping other members of staff when required

Banking and cashbook reconciliations daily

Answering calls

Looking after accounts email inbox

Experience

Previous experience in a finance or accounting role is preferred but not essential. Strong numerical skills and attention to detail are crucial for this position. Excellent organisational skills with the ability to manage multiple tasks simultaneously. A proactive approach to problem-solving with strong communication skills. If you are passionate about finance and eager to contribute to a dynamic team, we encourage you to apply for this exciting opportunity as a Finance Assistant.
Job Type: Full-time

Pay: 24,420.00-30,000.00 per year

Benefits:

Company pension Flexitime On-site parking
Work Location: In person